Overview
Administrative Clerk Jobs in St John’s, Newfoundland and Labrador, Canada at City of St. John’s
Title: Administrative Clerk
Company: City of St. John’s
Location: St John’s, Newfoundland and Labrador, Canada
Our City, Our Future
St. John's is a progressive city with a strong connection to the past and a positive outlook on the future. As one of the oldest cities in North America we have a unique history, but we are also a growing city with the needs and opportunities of a modern urban population. The City of St. John’s is committed to recruiting world-class talent and expertise to join our City staff, more than 1200 strong, who provide a vast array of valued services to the residents of St. John's and the metropolitan area. If you are an innovative thinker with a positive attitude and a commitment to quality, we want you to help us make St. John’s a city where people want to live and feel they belong.
The Opportunity
Reporting to the Supervisor – Administrative Services, Planning, Engineering and Regulatory Services, providing full administrative support for all divisions within the Department of Planning, Engineering and Regulatory Services.
Accountabilities
- Prepare reports, correspondence and required documentation in support of departmental operations.
- Creation and updating of Excel spreadsheets and/or Word Documents.
- Intake of information for the processing of Building/Development applications, permits, contractor licenses and payments under the guidance of Building Inspectors.
- Provide information when required in support of the Citizen Service Centre.
- File management – maintaining both paper and electronic records management systems.
- Complete a variety of forms including purchase orders/requisitions, cheque requisitions, work authorizations and licenses/permits/tickets for approval.
- Receive, open, time/date stamp and distribute department/divisional mail.
- Provide the general public with information regarding Departmental programs.
- Create Calendar of Events, Public Notices and Ads on the City’s website and update them accordingly.
The successful applicant will be required to participate in all training programs applicable to this position and other related work. The above statements reflect the general duties considered necessary to describe the principal functions of the job identified and shall not be considered a detailed description of all work requirements that may be inherent in the job.
Qualifications
Education – Must be a high school graduate. Must have successfully completed a two (2) year Office Administration program or equivalent from a recognized educational institution.
Relevant Experience – Three (3) years’ experience in a position with similar duties and responsibilities. Proficiency in data entry, typing, filing, spreadsheets and word-processing is required coupled with the ability to multi-task a variety of processes at once.
Specific Skills –
- Works independently with minimum supervision and in a team setting.
- Adjusts and adapts well to new work methods and procedures.
- Professional customer service skills.
- Strong organizational, multi-tasking and time management skills with high attention to detail.
An equivalent combination of education and experience may be considered at the discretion of the City
Working Conditions
- Office environment that is centered within a working team.
- High paced environment with many interruptions that shift priorities daily.
- Interaction with the public on the phone and in person.
Physical Requirements
- Read and sit for an extended period.
- Must have finger dexterity/grasping ability to operate issued equipment/devices, and a computer.
Hours of Work
Monday – Friday
9:00 a.m. to 4:30 p.m.
Applicants must be members of the Canadian Union of Public Employees, Local 1289, or should be prepared to join the Union immediately upon appointment.
We wish to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for interview will be contacted. The City of St. John's does not accept applications in person, by email, fax or mail. Applications will be received up to 12:00 Midnight (Newfoundland Standard Time) on closing date.
This City of St. John's is an equal opportunity employer and is committed to the employment of a qualified workforce which reflects the community's diversity.
