Overview
Administrative Asst Jobs in Rincon, USA at 4P Consulting Inc.
Position: Administrative Asst 2 4P/142
Administrative Support Specialist
Job Summary:
We are seeking an experienced and highly organized professional to provide advanced administrative support to our team. The ideal candidate will leverage 6-10 years of experience to ensure smooth operations, maintain efficient processes, and handle sensitive information with discretion.
Key Responsibilities:
- Administrative Support: Provide high-level administrative assistance to ensure seamless daily operations.
- Calendar & Email Management: Manage and maintain calendars, emails, and updates for management.
- Confidentiality & Record-Keeping: Handle sensitive information with professionalism and maintain confidential files.
- Meeting & Event Coordination:
- Organize and schedule meetings, conference calls, and related logistics.
- Arrange necessary equipment, prepare agendas, distribute handouts, and make reservations.
- Ensure refreshments and materials are available as needed.
- Office Operations:
- Order office supplies and manage inventory.
- Answer and direct phone calls, assisting callers with their needs.
- Run office-related errands as required.
- Timekeeping & Expense Management:
- Prepare and enter timesheets into Oracle (preferred).
- Assist plant personnel with expense statements (iExpense).
- Document Preparation:
- Prepare, edit, and format documents, reports, presentations, and correspondence.
- Demonstrate strong proficiency in Microsoft Office Suite.
- Procurement Support:
- Create desktop requisitions and purchase requests.
- Collaboration & Additional Support:
- Support other administrative staff and plant personnel as needed.
- Perform additional miscellaneous administrative duties as required.
Qualifications & Skills:
- 6-10 years of administrative experience in a fast-paced environment.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities.
- High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with discretion and professionalism.
- Experience with Oracle time entry and iExpense (preferred).
This role requires a proactive, detail-oriented individual who thrives in a collaborative environment. If you are a highly organized professional with exceptional administrative skills, we encourage you to
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Title: Administrative Asst
Company: 4P Consulting Inc.
Location: Rincon, USA
Category:
