Overview
Administrative Associate II – Orthopedics & Sports Medicine Jobs in Boston, MA at Boston Children’s Hospital
80050BR
Orthopedics – Sports Medicine
Job Posting Description
The Administrative Associate II – Orthopedics & Sports Medicine will be responsible for:
Document Preparation: Transcribe and type correspondence, forms, reports, and other materials involving complex scientific and technical terminology. Utilize specialized software for formatting and graphics, ensuring all documents are proofread and edited for accuracy in grammar, punctuation, and spelling.
Communication and Support: Answer, screen, and route phone calls; greet and direct patients, families, visitors, and staff. Provide standardized information as needed and draft responses to routine correspondence.
Scheduling and Coordination: Manage appointment and meeting schedules for physicians and supervisors. Reserve meeting spaces, arrange for refreshments, prepare agendas, and handle travel arrangements.
Assist in organizing departmental conferences and events, including registration and supply management.
Records Management: Maintain departmental files, records, and databases.
Input data from source documents into computer systems, compile reports, and manage the office library of reference materials.
Monitor and maintain office equipment and inventory supplies. Reorder standard supplies as needed and coordinate repairs. Reconcile supply orders and invoices, addressing any discrepancies with vendors and support services.
Prepare, route, and track administrative forms and documents, ensuring necessary authorizations are obtained. Collaborate with other departments to address any delays or issues.
Perform routine clerical tasks, such as sorting mail, managing patient records, photocopying, and distributing documents.
Deliver positive and effective customer service that supports the operations of the department and the hospital as a whole. Assist with timekeeping.
Schedule: M-F- : Hybrid after training
To qualify, you must have:
Education Required: High School Diploma or GED
Work Experience Required: No prior experience required; basic computer skills are necessary.
Join our team at Boston Children’s Hospital and contribute to our commitment to providing exceptional care and support to our patients and their families!
Status
Full-Time
Regular, Temporary, Per Diem
Regular
Standard Hours per Week
40
Office/Site Location
Boston
Job Posting Category
Administration
Remote Eligibility
Part Remote/Hybrid
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Title: Administrative Associate II – Orthopedics & Sports Medicine
Company: Boston Children’s Hospital
Location: Boston, MA
