Working Title
Administrative Associate
Home Department
English – 32211
Primary Purpose of Organizational Unit
The English Department has a variety of undergraduate and graduate courses in such areas as American, British, and world literature; the English language and linguistics; professional writing, including technical writing, business writing, and journalism; expository writing, rhetoric, and composition; and teacher training. The English Department reports to the College of Humanities, Social Sciences and the Arts and has 38 full-time faculty, 28 part-time faculty, and 1.6 full-time Administrative Support staff. The English Department has 250 undergraduate majors and 40 graduate majors.
College
College of Humanities, Social Sciences, and The Arts – 321 College
College/School Information
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position
The primary purpose of this Administrative Specialist position is to provide administrative support to the English Department.
- Process purchases, requisitions and independent contractors and travel.
- Enter assignments for faculty load and compensation and EPAFs.
- Maintain the departmental budget, and prepares summary data reports.
- Assist in tracking faculty research and grants.
- Maintain confidential records, files and databases including equipment, computer and surplus tracking.
- Assist the department chair with various matters as they arise.
- Assist with various office matters including room scheduling, answering telephones and welcoming visitors, directing students to department resources, copying and preparing class materials, including coordination of book orders.
- Assist in the supervision of student workers in coordination with the department chair.
Minimum Education and Experience Requirements
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work..
Preferred education, professional skills and experience
- Strong organizational skills & self motivation.
- Experience with higher-education administrative systems (preferably Banner).
- Knowledge of purchasing, travel, and budget-related processes.
- HR/Personnel and hiring support experience.
- Experience to coordinating logistics and operations across multiple priorities.
Required Certifications or licensure
N/A
FTE
1.0 FTE (40 hours per week)
Months Per Year
12 Months
Work Days
Monday – Friday
Work Hours
8:00 am – 5:00 pm
Type of Position
Permanent
Anticipated Ending Date if Time-Limited
Job Posting Date
06/19/2026
Posting Close Date
07/06/2026
Number of Openings
Single Incumbent
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
EEO Statement
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting
https://jobs.uncw.edu/postings/39647
