Overview
Administrative Assistant w/ Luxury High-Rise Jobs in Naples, FL at Express Employment Professionals
Administrative Assistant – Luxury High-Rise Condominium
Location: Naples, FL
Schedule: Monday–Friday, 8:00 AM–4:00 PM
Employment Type: Direct Placement
Express Employment Professionals is recruiting for an experienced Administrative Assistant for a luxury high-rise condominium community in Naples.
This position will work closely with the Resident Manager and serve as their right-hand person in the daily operation of the property. The ideal candidate will be highly professional, organized, detail-oriented, and experienced working within a high-rise condominium environment.
This is a small, upscale property with 37 residences, so maintaining professionalism,
confidentiality, organization, and excellent resident service is essential.
Key Responsibilities:
- Open the management office each morning and prepare the office for the day
- Check voicemail and respond to or route messages appropriately
- Turn on office equipment and ensure the office is ready for daily operations
- Provide direct administrative support to the Resident Manager
- Maintain vendor files and ensure Certificates of Insurance and liability insurance documents remain current
- Follow up with vendors regarding missing or expired documentation
- Enter invoices into Excel spreadsheets for submission to an outsourced accounting department
- Enter weekly resident charges into QuickBooks
- Maintain organized electronic and paper files
- Assist with resident communication and general office correspondence
- Coordinate with vendors and contractors as needed
- Maintain accurate records and documentation
- Assist the Resident Manager with daily administrative and property-related tasks
- Provide professional and courteous service to residents, vendors, and guests at all times
Required Qualifications:
- Previous administrative experience within a high-rise condominium or luxury residential property
- QuickBooks experience is required
- Strong Microsoft Excel skills
- Experience managing vendor paperwork, Certificates of Insurance, and liability insurance documentation
- Strong attention to detail and accuracy
- Excellent communication and organizational skills
- Professional appearance and demeanor
- Ability to maintain confidentiality and professionalism at all times
- Comfortable working independently and serving as a key support person to management
Benefits Upon Permanent Hire:
- 100% employer-paid medical benefits
- Holiday pay
- 401(k) with a 3% company match
- Two weeks of paid time off
- Paid sick days
- Paid personal days
This is an excellent opportunity for an experienced condominium administrative professional looking to join a stable, luxury residential property in Naples.
Apply today through Express Employment Professionals.
Pay: $45,000.00 – $60,000.00 per year
Work Location: In person
Title: Administrative Assistant w/ Luxury High-Rise
Company: Express Employment Professionals
Location: Naples, FL
