Administrative Assistant V – Inventory Control – Manufacturing, Agribusiness and Logistics Division – Pack Surplus Warehouse (024287)

JOB SUMMARY

Performs advanced administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; preparing and editing reports and documents; and serving as a lead worker providing direction to others. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

A. Performs technical assistance work; and coordinates work with organizational units of the agency, local, state, and federal agencies, and private organizations.

B. Assists in the implementation of program planning to ensure quality services are provided; participates in conducting on-site inspections and reviews to ensure inventory problems are recognized, analyzed, and resolved; and reviews reports to evaluate effectiveness and efficiency of inventory control.

C. Responds to inquiries regarding technical program and administrative rules, regulations, policies, and procedures; coordinates, prepares, interprets, and disseminates information on agency programs and procedures; compiles and edits data, makes calculations, and prepares reports; and coordinates the preparation of correspondence, studies, forms, and other documents.

D. Assists in improvements for the ordering process with vendors, warehouses, and customers; and assists in coordinating improvements in warehouse inventory and stock control performance indicators and reporting to include safety, cross-leveling of excess, and the elimination of obsolete items among various warehouses.

E. Trains and supervises the work of others.

• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Four years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.

3. Experience in inventory and stock control preferred.

4. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.

5. Experience in the supervision of employees preferred.

B. Knowledge and Skills

1. Knowledge of office practices and procedures.

2. Knowledge of inventory and stock control methods, policies, and procedures.

3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.

4. Skill to communicate ideas and instructions clearly and concisely.

5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.

6. Skill to interpret and apply rules, regulations, policies, and procedures.

7. Skill in problem-solving techniques.

8. Skill in the use of computers and related equipment in a stand-alone or local area network environment.

9. Skill to prepare and maintain complex records and files in an automated system.

10. Skill to review technical data and prepare technical reports.

11. Skill to train and supervise the work of others.

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, excessive heat, cold, humidity, dampness and chill, dust, slippery or uneven surfaces, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, forklift, pallet jack, pallet wrapping machine, stand-up forklift, adding machine, telephone, dolly, and automobile.

Please note that applications submitted via handwritten forms, email, mail, or fax will not
be accepted. Your job application must be completely filled out and include all
employment, do not limit employment to the past 10-15 years. Your application must
contain complete job histories, which include job titles, name of employer, dates of
employment, supervisor’s name and phone number, and a description of duties
performed, and whether it was full-time or part-time and hours per week. If any of this
information is not provided, your application may be rejected as incomplete
If you are scheduled for an interview and require any reasonable accommodation in our
interview process, please inform the hiring representative who contacts you to schedule
your interview. Whenever possible, please give the hiring representative sufficient time
to consider and respond to your request.

Only candidates selected for an interview will be contacted.

Questions regarding this posting may be directed to:

Shelbie Morrow
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX 77340
PH (936) 437-4106
EMAIL [email protected]

Military Occupation Specialty Code

The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

Military Crosswalk Guide – Prepared by the State Auditor’s Office

Texas State Auditor’s Office – Job Descriptions

The State of Texas is an Equal Opportunity Employer and does not discriminate on the
basis of race, color, national origin, sex, religion, age or disability in employment or the
provision of services. You may make copies of this application and enter different
position titles, but each copy must be signed. Resumes will not be accepted in lieu of
applications, unless specifically stated in the job vacancy notice.