Administrative Assistant Training Jobs in Halifax, Canada at Halifax Regional Municipality
10974
Administrative Assistant Training
Job Posting
Applicants who previously applied, do not need to reapply
Halifax Regional Municipality is inviting applications for a up to 24 months Expression of Interest for the full-time Administrative Assistant Training with Halifax Regional Police.
Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Indigenous/Aboriginal People, Persons with Disabilities and 2
SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.
Reporting to their Staff Sergeant, the Administrative Assistant is accountable for coordinating the activities of their respective Training office. This position performs a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the office. It is expected that the incumbent has a genuine appreciation for and understanding of protocol, discretion and professionalism, is able to accept and assume responsibility, and has the ability to interpret and make common decisions in accordance with prescribed procedures and practices of Halifax Regional Police.
Administrative Assistants may have section specific responsibilities in specialized areas such as operational support, Patrol or other sections as determined by the Chief of Police or his/her designate.
DUTIES AND RESPONSIBILITIES:
Administrative Support
Provides administrative support to the Superintendent by managing inquiries, appointments, correspondence (including electronic communication), occasionally required to track attendance and maintaining performance files
Follows up on status of various projects to ensure their completion prior to deadline and updates Superintendent
Provides technical and administrative support to constables and office staff
Performs general office duties including typing, filing, reviewing faxes and mail, transcribing minutes of meetings, answering inquiries, drafting correspondence, ordering and maintaining supplies for the office, preparing Letters of Recognition for police members or citizens.
Coordinating requests for building and equipment maintenance
SECONDARY
DUTIES & RESPONSIBILITIES:
Develops notices and electronic bulletins to facilitate communicate within the Division
Handles inquiries and complaints from general public both in person and by telephone regarding the services provided by Halifax Regional Police (handling both general and Division-specific requests)
Conducts research, compiles data and prepares reports for the Superintendent for concerned citizen groups and their Superintendent.
Creates invoices for Training Section
Assists in maintaining training budget
Entering training data on Spreadsheets or Versonnel
Administration and maintenance of competition/selection files for course attendees
Coordinates internal and external client activities for the Superintendent’s office
Drafts correspondence for the Superintendent
Maintains the duty roster for the Superintendent for the Support Division (Training, Courts & Records)
Maintains a Master Card transactions and reports for the Superintendent and Staff Sergeant
Responsible for the administration of all internal training courses, including posting expressions of interest, receiving applications for courses, creating list of applicants in seniority order, fielding inquiries from members, booking facilities, confirming registrations, creating course certificates and entering same into in-house computer system, and assisting in creating examinations for internal training courses
Responsible for coordinating the HRM/HRP tuition reimbursements to members / civilians
Responsible for maintaining room bookings for the interview room and the classrooms
Responsible for ongoing re-design and updating of manuals for courses
Identifies training needs of members for mandatory training
Responsible for ordering supplies
Provides administrative support to staff and…
Title: Administrative Assistant Training
Company: Halifax Regional Municipality
Location: Halifax, Canada
Category:
