Overview
Administrative Assistant – Reception Jobs in Lake Zurich, IL at McNelly Services, Inc.
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We are seeking a reliable and organized bilingual (English/Spanish) Administrative Assistant to serve as the front-facing point of contact for our office while supporting day-to-day administrative operations. This role is ideal for someone who enjoys staying busy, keeping things organized, and helping a team run smoothly.
Responsibilities and Duties:
- Answer and direct phone calls, greet visitors, and manage incoming communications
- Provide general office support, including mail handling, supply management, and maintaining a clean, organized workspace
- Assist with purchase orders and basic job tracking support
- Support vehicle-related administration, including documentation and recordkeeping
- Assist with onboarding tasks and internal team coordination
- Act as a key administrative partner to Human Resources, supporting the Day Porter Division field staff
- Provide administrative support to field staff and internal teams as needed
- Review employee time for accuracy, track overtime, and process weekly payroll in QuickBooks
- Shop for and maintain office supplies and breakroom snacks
- Order, track, and manage inventory for the porter division
- Handle one-off projects and additional tasks as requested by leadership
Qualifications and Skills
- Bilingual (English/Spanish) required
- Valid driver’s license and ability to travel locally for office-related errands
- Strong organizational and communication skills
- Comfortable working with technology and systems (including QuickBooks or similar platforms)
- Ability to manage multiple tasks and stay proactive
- Comfortable working in a fast-paced, team-oriented environment
Job Type: Full-time
Pay: $17.00 – $19.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Experience:
- office and/or administration role : 2 years (Required)
- construction industry: 2 years (Preferred)
- Microsoft Office suite, Quickbooks and Dropbox: 3 years (Required)
Language:
- bilingual (English/Spanish) (Required)
License/Certification:
- Valid driver’s license (Required)
Work Location: In person
Title: Administrative Assistant – Reception
Company: McNelly Services, Inc.
Location: Lake Zurich, IL
