Overview
Administrative Assistant / Project Management Support Jobs in Amarillo, TX at Confidential
Administrative Assistant / Project Management Support – General Contractor
General Contractor seeking a dynamic and highly organized Administrative Assistant to join our team. In this vital role, you will provide administrative support to ensure smooth daily functions. This position offers an exciting opportunity for someone with strong office management skills, technical proficiency, and a passion for construction. You will provide comprehensive administrative and project management support for a general contracting team throughout all phases of commercial construction projects.
Key Responsibilities:
- Perform data entry tasks accurately within bookkeeping and accounting systems like Job Power, maintaining up-to-date records
- Organize and file documents systematically, ensuring easy retrieval and compliance with company policies
- Provide customer support through email, phone, and in-person interactions, demonstrating exceptional customer service skills
- Assist with office management tasks such as supply ordering, filing systems, proofreading documents, and supporting team members with personal assistant duties when needed
- Coordinate and distribute bid invitations to subcontractors and suppliers while maintaining accurate bid lists and tracking responses.
- Assist project managers with preconstruction and active project administration.
- Prepare, organize, and maintain project documentation, ensuring accuracy and compliance with contract requirements.
- Process and track submittals, RFIs, change orders, contracts, purchase orders, and closeout documentation.
- Create, update, and maintain Schedules of Values (SOV), project logs, and document tracking systems.
- Coordinate contract execution with subcontractors, vendors, and clients.
- Monitor project deadlines and follow up on outstanding documentation to keep projects on schedule.
- Maintain electronic and physical project files in accordance with company standards.
- Support project managers with meeting coordination, correspondence, and project reporting.
- Communicate professionally with owners, architects, engineers, subcontractors, and suppliers to facilitate project workflow.
- Assist with document control, permitting, and compliance requirements throughout the project lifecycle.
- Provide general office and administrative support, including scheduling, data entry, and managing project communications.
Core Skills:
- Construction project administration
- Bid coordination and subcontractor communications
- Document control and project filing systems
- Submittals, RFIs, change orders, and contract administration
- Schedule of Values (SOV) management
- Strong organizational and time-management skills
- Attention to detail and accuracy
- Microsoft Office Suite (Excel, Word, Outlook) and construction management software
- Ability to manage multiple projects and priorities in a fast-paced environment
- Excellent written and verbal communication skills
Experience
- Proven clerical experience in an office environment with a focus on administrative support and customer service
- Familiarity with office management tools including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and productivity software
- Experience using JobPower or similar bookkeeping software is highly desirable
- Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Demonstrated proficiency in data entry, proofreading, filing systems, and technical literacy in office equipment and software
- Experience in construction is highly sought after for this position.
Join us to be part of a vibrant team dedicated to excellence! We value proactive individuals who thrive in fast-paced environments and are eager to contribute their skills to a collaborative workplace. This paid position offers meaningful responsibilities that will sharpen your administrative expertise while supporting our mission of delivering outstanding service.
Pay: $20.00 – $25.00 per hour
Work Location: In person
Title: Administrative Assistant / Project Management Support
Company: Confidential
Location: Amarillo, TX
