Overview
Administrative Assistant – Private Credit Jobs in New York City Metropolitan Area at Mission Staffing
Title: Administrative Assistant – Private Credit
Company: Mission Staffing
Location: New York City Metropolitan Area
Administrative Assistant
Location: Midtown Manhattan, NY
Schedule: 5 days in office (Summer Fridays WFH)
Compensation: $100,000–$115,000 base + bonus
Position Overview
We are seeking a highly organized, proactive, and personable Administrative Assistant to support a team of senior managers in a fast-paced, professional environment. This role will provide day-to-day administrative support while also serving as a back-up to the Office Coordinator, assisting with reception and office operations when needed.
The ideal candidate is detail-oriented, adaptable, and able to manage multiple priorities while maintaining a high level of professionalism and discretion.
Key Responsibilities
Administrative Support
- Provide comprehensive administrative support to a team of executives, including calendar management and meeting coordination
- Schedule and coordinate conference and video calls, conference room bookings, and catering arrangements
- Serve as a primary point of contact for internal and external stakeholders
- Arrange business travel, including itineraries, transportation, and accommodations
- Prepare and process expense reports and reimbursements in a timely manner
- Maintain and update external contacts within Outlook
- Assist with special projects and additional administrative tasks as needed
Reception & Office Coordination (Back-Up Coverage)
- Greet and welcome visitors in a professional and courteous manner
- Notify hosts when guests arrive and ensure a positive visitor experience
- Answer, screen, and route incoming phone calls when applicable
- Manage incoming and outgoing mail and deliveries
- Maintain a clean and organized reception area
- Order and track office supplies and pantry items; restock kitchen areas as needed
- Support facilities coordination and vendor management as required
Qualifications
- 3+ years of administrative experience supporting multiple executives, ideally within financial services
- Strong organizational, multitasking, and time management skills
- Excellent written and verbal communication skills
- Ability to remain calm and effective in a fast-paced environment
- Strong attention to detail and ability to prioritize competing tasks
- Proactive mindset with strong problem-solving skills
- High level of professionalism, discretion, and confidentiality
- Collaborative attitude with a strong work ethic
Technical Skills
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
- Experience with expense management platforms (TriNet Expense preferred but not required)
Education
- Associate’s or Bachelor’s degree preferred
