Administrative Assistant & Office Coordinator

Overview

Administrative Assistant & Office Coordinator Jobs in Burlingame, CA at Timeless Estate Planning – Law Offices of Laura Croft

To Apply (please read)

Please email the following to [email protected]:

• Your resume
• A brief cover letter that includes: Why this position interests you, how your relevant experience is applicable to the role, and your availability to work Monday – Friday in office.
• Bonus points if you include a copy of your DISC Assessment (https://www.tonyrobbins.com/disc)

Applications that do not include all requested information will not be considered.

Overview

Do you love being the person who makes everything run smoothly?

Are you the type of person who notices the coffee is running low before anyone else? Do you enjoy anticipating what people need before they ask? Do you take pride in making an office feel welcoming, organized, and taken care of?

If so, we’d love to meet you.

We’re looking for someone who enjoys helping people, thrives in a fast-paced environment, and genuinely gets satisfaction from checking things off a list. This is a unique role that’s part Executive Assistant, part Office Coordinator, and part “make the magic happen.”

No two days are the same—and that’s exactly why you’ll love it.

About Us

We are an estate planning law firm helping families create peace of mind through thoughtful legal planning. While our work is serious, our office culture is positive, collaborative, and focused on taking exceptional care of both our clients and each other.

We believe in ownership, kindness, flexibility, and finding solutions instead of excuses.

What You’ll Do

Administrative Assistant Responsibilities

You’ll help keep our owner focused on the highest-value work by handling the hundreds of details that make each day successful.

Responsibilities include:

· Managing work and personal calendars

· Managing email inboxes and prioritizing communications

· Sending daily task lists and reminders

· Preparing meeting materials and client homework summaries

· Coordinating networking meetings

· Booking travel and managing itineraries

· Paying personal and office bills

· Managing renewals (insurance, registrations, professional licenses, memberships, etc.)

· Helping with one-off projects (printing forms, assembling equipment, running errands—you never know!)

· Making sure meetings are set up and ready to go

· Coffee runs and food pickups when needed

· Being the extra set of hands that keeps everything moving

Office Administration

You’ll also help create an office where both clients and team members feel cared for.

Responsibilities include:

· Ordering office supplies and keeping inventory stocked

· Keeping the kitchen and refrigerator organized

· Holiday decorating and creating a welcoming office environment

· Confirming appointments and ensuring client documents are completed before meetings

· Following up on outstanding client balances

· Answering phones and greeting clients

· Watering office plants

· Keeping outdoor spaces tidy

· Running local errands (See’s Candy, office supplies, post office, etc.)

We’re Looking For Someone Who…

· Loves helping people.

· Has a “How can I help?” attitude.

· Is naturally organized.

· Notices what needs to be done without being asked.

· Can juggle multiple priorities without getting overwhelmed.

· Is comfortable working independently.

· Takes ownership instead of waiting for direction.

· Is flexible when priorities change.

· Enjoys working as part of a team.

· Is dependable and follows through.

· Doesn’t mind doing both big projects and small tasks.

· Is comfortable working with a fast-paced leader who values direct communication and quick decision making.

· Can laugh, adapt, and keep moving when the day doesn’t go according to plan.

Experience We’d Love

You don’t need legal experience.

Some of the best candidates might come from:

· Hospitality

· Hotels

· Event planning

· Concierge services

· Restaurant management

· Customer service leadership

· Office management

· Executive support

· Administrative coordination

If you’ve spent your career making sure other people have an exceptional experience, we’d love to talk.

The Right Person

This isn’t the right role if you need constant direction or prefer doing the same thing every day.

It is the right role if you enjoy being indispensable.

You’re the person friends call because you always know how to make things happen.

You don’t wait to be told.

You notice.

You anticipate.

You solve.

And you genuinely enjoy making someone else’s day easier.

Position Details

· Full-Time

· In Office

· Monday-Friday

Pay: From $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person

Title: Administrative Assistant & Office Coordinator

Company: Timeless Estate Planning – Law Offices of Laura Croft

Location: Burlingame, CA