Administrative Assistant; OA – Strait Area Campus Jobs in Port Hawkesbury, Canada at Nova Scotia Community College
Position: Administrative Assistant (OA) – Strait Area Campus
What you’ll do
Responsibilities
Working in a team environment and reporting to the Academic Chair, School of Trades and Transportation, you will:
Provide a full range of administrative support services to the Academic Chair with an emphasis on providing superior customer service to all stakeholders.
Coordinate the day-to-day operational functions of the department.
Assist the Academic Chair with scheduling, calendar management, booking meetings, answering questions from students, data collection and management, supporting faculty, maintaining an online filing system, maintaining program files, as well as general office support as required.
Coordinate program budgeting workflow, ensuring accuracy.
What you’ll need
Qualifications
Qualifications and Occupational
Experience:
The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10+) will also be considered.
You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.
Experience in the Education sector would be considered an asset.
You are familiar with and comfortable using computer applications such as the Microsoft Office Suite including Microsoft Teams and Microsoft One Note and email. You have extensive experience using Microsoft Word and Excel.
Occupational experience that includes working with People Soft or similar Enterprise Resource Planning (ERP) systems would be considered an asset.
You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.
Experience supporting/providing service to students and prospective students would be considered an asset.
Experience supporting/coordinating the work functions of a large and complex department would be considered an asset.
Occupational experience and/or educational qualifications related to the Maritime Industry and Transport Canada regulations would be considered an asset.
Relevant Skills and Knowledge:
You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
You possess excellent interpersonal skills and are able to interact at all levels of an organization.
You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
Your superb team working skills enable you to contribute positively to a team environment.
You demonstrate strong coordination and logistical planning skills enabling you to support the demands of a busy office environment and regulatory bodies such as Transport Canada.
You have the ability to navigate complex administrative systems and regulatory databases.
You have strong attention to detail skills.
Demonstrated professionalism and understanding of confidentiality.
You possess excellent project management, time management, multitasking and task prioritization skills.
You are known for your problem solving and critical thinking skills.
You demonstrate a strong commitment to excellence.
You are dedicated to life-long learning.
Title: Administrative Assistant; OA – Strait Area Campus
Company: Nova Scotia Community College
Location: Port Hawkesbury, Canada
Category:
