Overview

Administrative Assistant – Natural Resources Management and Biology Jobs in Las Vegas at New Mexico Highlands University

Posted Job Summary/Description/Physical Demands


Position Summary


The Administrative Assistant for the Departments of Biology and Natural Resources Management facilitates and administers the day-to-day operations of the department office. Serves as the primary point of contact for internal and external constituencies. This position is represented by a labor union and is subject to the terms and conditions of the NMHUFSA Collective Bargaining Agreement upon successful completion of a 12-month probationary period. Work takes place on the Las Vegas campus.


Duties and Responsibilities

  • Provide and/or oversee support activities for the units such as answering telephones, maintaining calendars, writing and maintaining correspondences and records including but not limited to all incoming and outgoing documents to/from department, and following-up on operational commitments.
  • Hire and oversee work-study students.
  • Prepare and process PO’s for office supplies, office equipment, supplies and purchase supplies as needed with approval of department chair.
  • Assist the Graduate Coordinators in preparation of graduate student contracts.
  • Communicate and otherwise correspond with other universities, centers and the general public.
  • Assist Biology Department and Natural Resources Management Departments Chairs with scheduling, rescheduling and planning.
  • Oversee the planning of meetings and events.
  • Manage and maintain the Biology Department and Natural Resources Management Department budgets; provide monthly budget reports and assist with Budget Adjustment Request as needed.
  • Prepare Travel Requests for field trips, faculty and student conference travel, and other department-related travel.
  • Maintain and distribute office supplies to Biology and Natural Resources Management faculty as needed.
  • Collect syllabi from Biology and Natural Resources Management faculty and maintain in appropriate files.
  • Create and maintain posters, brochures and any other forms used to advertise department activities.
  • Collect year-end reports.
  • Maintain and keep a record of all cost incurred for travel, vouchers, purchases, equipment maintenance, copy paper, postage, etc.
  • Pick up and distribute the Biology Department and Natural Resources Management Department mail.
  • Maintain and organize the Biology and Natural Resources Management bulletin boards.
  • Maintain regular attendance.
  • Provide information and perform problem solving on a range of issues.
  • Assist with other Biology and Natural Resources Management activities as assigned by the department.

Work Environment

    • Work in a typical interior/office work environment
    • Work with frequent interruptions
    • Very limited to no exposure to physical risk


Physical Demands

  • Repetitive hand motions and prolonged use of computer.
  • Maintaining emotional control under stress.
  • Occasionally lifting and/or moving up to forty (40) pounds.
  • Sitting for extended periods of time.
  • Kneeling, bending, reaching and stooping.
  • Walking for extended periods of time.

Minimum Qualifications


EDUCATION: High School Diploma or GED


EXPERIENCE: One (1) year of experience performing general clerical/administrative assistant work.

Preferred Qualifications


EDUCATION: Associate’s Degree in any field


EXPERIENCE: Two to three (2-3) years of office support experience.

Preferred Skills (KNOWLEDGE, SKILLS, & ABILITIES)

  • Ability to communicate effectively, both orally and in writing.
  • Ability to present oneself with a professional presence and demeanor.
  • Ability to maintain confidential information and inquiries with discretion.
  • Ability to display a keen attention to detail.
  • Ability to display a strong working knowledge in excel, word and other basic computer functions.
  • Knowledge of office operations, office machines, and other office decorum.
  • Ability to maintain exceptional customer service and people skills.


and contacts with officials, students, organizations, and the general public.

  • Knowledge of basic budget principles.
  • Knowledge of SCT Banner, PeopleAdmin.
  • Ability to display a keen attention to detail.
  • Ability to display a strong working knowledge in MS Excel, MS Word, and other basic computer functions.
  • Knowledge of office operations, office machines, and other office decorum.
  • Ability to maintain exceptional customer service and people skills.
  • Ability to establish and maintain effective working relationships with faculty, students and staff.
  • Ability to establish and maintain effective working relationships and contacts with officials, students, organizations, and the general public.
  • Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise.
  • Ability to lead and train staff and/or students.


Documents required for consideration


1) Letter of interest/cover letter; 2) Resume; 3) Three (3) professional references in online application, and;


4) copies of unofficial transcripts.

Title: Administrative Assistant – Natural Resources Management and Biology

Company: New Mexico Highlands University

Location: Las Vegas

 

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