Overview
Administrative Assistant Manager Jobs in Phoenix at Hawkeye Landscaping, Inc
Job Title: Administrative Assistant Manager
Company: Hawkeye Landscaping, Inc
Location: Phoenix, AZ 85085
Pay: $25–$29 per hour
Job Type: Full-time (Monday–Friday, 8:00 AM – 5:00 PM)
About Us
Hawkeye Landscaping, Inc is a family-owned company specializing in custom residential landscape installation. Serving Maricopa County since 1992, we are known for high-quality craftsmanship, strong customer relationships, and efficient project execution.
Position Overview
We are seeking a highly organized and motivated Administrative Assistant Manager to support daily office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and can effectively coordinate between office staff, field crews, customers, and vendors.
Key Responsibilities
- Answer and manage incoming calls, emails, and customer inquiries
- Schedule and confirm appointments with clients and vendors
- Order materials, coordinate permits, and follow up on project needs
- Maintain professional communication across phone, text, and email
- Manage filing systems (digital and physical)
- Assist with invoicing, reports, and general bookkeeping (AP/AR)
- Support job costing, payroll, and timesheet tracking
- Maintain office procedures and improve administrative processes
- Assist with inventory tracking and yard materials
- Support rental management (homes, RV/boat storage, leases, payments)
- Act as a point of contact for internal staff and external clients
Qualifications
- 2+ years of administrative or office management experience preferred
- Strong organizational and multitasking skills
- Excellent communication (written and verbal)
- Detail-oriented with strong problem-solving abilities
- Proficient in Microsoft Office (especially Excel) and QuickBooks
- Experience with bookkeeping, job costing, or AP/AR is a plus
- Ability to work independently and as part of a team
Key Skills
- Organization & Time Management
- Communication
- Problem-Solving & Critical Thinking
- Adaptability & Initiative
- Team Collaboration
- Process Improvement
Why Join Hawkeye Landscaping?
- Stable, family-owned company with over 30 years in business
- Variety in daily responsibilities—no two days are the same
- Opportunity to grow with a well-established local business
- Competitive hourly pay
Pay: $25.00 – $29.00 per hour
Application Question(s):
- How many years of administrative experience do you have?
Work Location: In person
Title: Administrative Assistant Manager
Company: Hawkeye Landscaping, Inc
Location: Phoenix
