Overview
Administrative Assistant II-Temporary Jobs in Worcester, USA at UMass Med School
Minimum Salary
US-MA-Worcester
Job Location 3 weeks ago(3/30/2026 12:43 PM)
Exempt/Non-Exempt Status Non Union Position-W25-Non Unit Classified
Overview
Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant II coordinates and performs a variety of confidential and complex administrative duties independently with minimal direction.
Responsibilities
- Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
- Assist employees with onboarding, training, and answer operational questions within the scope of duties
- Assist with the processing of payroll, personnel action, and other human resource related forms
- Organize information into spreadsheet format from data collection. Generate reports in preparation for analysis and graphical display from spreadsheets and databases
- Arrange travel logistics and coordinate schedules. Complete travel advance and authorization forms.
- Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities
- Review expense reports. Submit voucher forms with appropriate receipts and information for reimbursement
- Process and track documents such as invoices, payments and requisitions. Follow up on payments. Reallocate purchases when necessary
- Answer phones and screen calls. Provide information independently and respond to complex questions
- Greet visitors; ascertain their needs and provide information
- Review, sort, distribute, and file a variety of material. Identify priority items and route accordingly
- Order and maintain office and other department supplies
- Answer e-mails and respond to routine correspondence
Coordinate and perform complex, and varied administrative tasks requiring a high degree of independent action and the setting of priorities and procedures.
Qualifications
REQUIRED:
- Proficient in Microsoft Office products and software
- Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
- Assist in the collection of budget information and preparation of grant applications
- Adheres to office procedures related to grant submissions
Additional Information
Title: Administrative Assistant II-Temporary
Company: UMass Med School
Location: Worcester, USA
Category:
