Overview
Administrative Assistant Ii Jobs in Tallahassee, USA at State of Florida
Position: ADMINISTRATIVE ASSISTANT II – 48004008
Requisition No: 871301
Agency:
Department of Education
Working Title:
ADMINISTRATIVE ASSISTANT II
– Position Number:
Salary: $2,896.67-$3,186.34
Posting Closing Date: 03/19/2026
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DIVISION OF VOCATIONAL REHABILITATION
LOCATION:
TALLAHASSEE
POSITION TITLE:
ADMINISTRATIVE ASSISTANT ll
Position Number:
Salary Range: $2,896.67-$3,186.34
Our Organization and Mission:
Vocational Rehabilitation (VR) is a federal-state program that helps people who have physical or mental disabilities get or keep a job. VR is committed to helping people with disabilities find meaningful careers. Our Mission is “to help people with disabilities find and maintain employment and enhance their independence.” Our Vision is “to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees.
Requirements:
1-3 years experience
High school/GED
1-25% Local Travel
The incumbent in this position is a competent, highly responsible individual who works independently in the coordination of administrative tasks and/or assignments which are complex in nature and very broad, requiring the integration of diverse functions. Self-direction is required, and the incumbent must be capable of setting priorities and assisting in a variety of activities.
Job Duties:
Assist the supervisor by independently carrying out activities and directing special projects; schedule meeting, maintains calendars, and itineraries; coordinate and set up meetings, including preparation of materials, notifications and confirmations of all parties, as well as securing meeting room/facilities. Prepare memoranda, reports, letters, and spreadsheets as assigned by the Supervisor. Independently, responds to telephone inquiries by referring calls, providing information and making appointments.
Assists management and division associates in the management and day-to-day operation of the statewide program. Provides back-up to the office receptionist responsible for the DVR Headquarters security system and the training/conference equipment. Maintains and reviews current DVR policies/procedures and rules and makes recommendations for possible revisions.
The work also involves independent formulation, analysis and recommendation of changes in related policies, rules and regulations. This position requires proficiency in the use of computer software for word processing, spreadsheets, PowerPoint presentations, and managing databases.
Purchasing-Generates purchase orders as requested through the Division’s Central Supply System. Tracks budget allocations, encumbrances, expenditures and brief the supervisor. Analyzes and develops spreadsheets, graphs, and charts of data as required. Prepares, tracks, amends, cancels or close-out purchase orders and p-card transactions. Ensure that services and commodities are procured accurately and received timely. Responsible for reconciling all expenditures monthly.
Inventory and Supply-Orders, maintains and distributes supplies and materials as requested. Responsible for maintaining property records, and office supply inventory.
Travel Authorization Preparation/Submission-Coordinates, prepares and processes travel authorizations and reimbursements. Responsible for coordinating travel logistics and itineraries. Track travel expenditures and project estimated cost for planning purposes.
Archiving and Records Retention-Responsible for the disposal and retention of records and files within DVR Headquarters.
Public Records Request-Coordinate the Division’s compliance with Public Record Request (PRRs). Receives and processes PRRs through appropriate stages, including notification to DOE about the request, assignment to appropriate staff for obtaining information related to request and processing requested information to requestor after final review by Supervisor and/or DVR Legal.
APPLICATION REQUIREMENTS:
Candidate Profile (application) must be complete in its entirety. Your packet may be delayed at the final review step if you are missing the below items:
- Work History (entered with the most recent/current listed first:
Title: Administrative Assistant Ii
Company: State of Florida
Location: Tallahassee, USA
Category:
