Overview

ADMINISTRATIVE ASSISTANT I Jobs in Boca Raton at State of Florida

Requisition No: 874870

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT I – 55014810

Pay Plan: SES

Position Number: 55014810

Salary: $44,219.30 – $56,792.58

Posting Closing Date: 05/08/2026


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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

801 / SUNPASS PROGRAM

OPEN COMPETITIVE

SELECTED EXEMPT SERVICE
FULL-TIME


CONTACT PERSON: Kathleen Kiefer
CONTACT PHONE NUMBER: 561-488-5426

CONTACT EMAIL ADDRESS: [email protected]

HIRING SALARY RANGE: $2,184.33/biweekly range / $56,792.58/annual range


Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.


Our Mission
The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.


Our Vision
As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.


The Work You Will Do:
Administrative Assistant I / Turnpike Enterprise / SunPass Program

This position will provide comprehensive administrative support to the SunPass Operations Director and the Toll Operations leadership team, managing calendars, meetings, travel arrangements, and adherence to departmental policies. It also maintains essential office functions such as filing systems, purchasing processes, personnel coordination, and support for division-wide activities like onboarding and employee recognition. Additionally, the position oversees equipment inventory, conducts annual audits, processes property management actions, and assists with resolving invoice discrepancies.


The Difference You Will Make:
Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.


How You Will Grow:
FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:
Office of Toll Operations / 7941 Glades Road Boca Raton, FL 33434


Annual Salary Range:
$ 56,792.58


Your Specific Responsibilities:
Assist in managing the overall administrative functions of the SunPass Operations Director. May also assist the other members of Toll Operations leadership team, as needed. Maintains and coordinates calendar scheduling and setup of conference room/meeting space. Completes travel arrangements and prepares all travel requests and reimbursements. Ensures staff follow and adhere to Turnpike, Department, and State policies and procedures especially related to Travel and Training Requirements.

Assists in maintaining file system, drafting correspondence, developing meeting minutes, tracking personnel mandatory training, coordinating access renewals, maintaining employee emergency contact information, and other related tasks. Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance. Processes purchasing card charges in Works according to procedure.
Leads or supports activities related to New Employee Orientation, Awards and Recognition, special events, and other Division-wide activities as needed. Works with Toll Operations Leadership and FTE HR staff to coordinate and process personnel actions including onboarding and offboarding, in accordance with department requirements.

Performs regional equipment inventory checks and serves as inventory custodian for the SunPass Cost center (or others as needed). Travel to sites to conduct preliminary and final inventory audits on a yearly basis. Prepares Property Management Requests (PMR) for new and relocated assets. Assists with processing of Department invoices and resolving discrepancies.
The Successful Candidate will have the following required Knowledge, Skills, and Abilities:


Knowledge of:
  • Administrative principles and practices.
  • Office procedures and practices
  • The principles and techniques of effective communication.
Skills in:
  • Written and verbal communication.
  • Reading, interpreting, communicating applicable rules, regulations, policies and procedures

Ability to:
  • Collect data relating to administrative functions such as human resources, purchasing or report writing.
  • Prepare correspondence and administrative reports.
  • Understand and apply applicable rules, regulations, policies and procedures.
  • Work independently.
  • Plan, organize and coordinate work assignments.
  • Communicate effectively.
  • Establish and maintain effective working relationships with others.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

  • Health insurance (over 90% employer paid)
  • $25,000 life insurance policy (100% employer paid)
  • Dental, vision and supplemental insurances
  • State of Florida retirement package
  • 10 paid holidays a year
  • Generous vacation and sick leave
  • Career advancement opportunities
  • Tuition waiver for public college courses
  • A variety of training opportunities
  • Employee Assistance Program (EAP)

For additional benefit information available to State of Florida employees, visit: https://www.mybenefits.myflorida.com/


SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.


THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Title: ADMINISTRATIVE ASSISTANT I

Company: State of Florida

Location: Boca Raton

 

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