Overview
Administrative Assistant – Global ARC Team Jobs in London, England, United Kingdom at Baird
Title: Administrative Assistant – Global ARC Team
Company: Baird
Location: London, England, United Kingdom
About The Role
The Global ARC Administrative Assistant provides high‑quality administrative and operational support to Investment Banking professionals, helping ensure efficient day‑to‑day operations across a global platform. This role partners closely with Bankers, Executive Assistants, and ARC team members to deliver proactive coordination, accurate execution, and seamless support in a fast‑paced, deadline‑driven environment.
The Impact You’ll Make
- Support a large group of junior Investment Bankers by delivering seamless, day‑to‑day administrative assistance
- Manage complex, multi‑time‑zone calendars, including scheduling meetings and calls
- Build and maintain strong client relationships through professional, responsive support
- Arrange domestic and international travel and prepare related itineraries
- Prepare and process expense reports using Concur
- Enter, update, and maintain data in Salesforce and other internal systems
- Act on behalf of bankers to submit, track, and monitor IT support tickets
- Coordinate internal and external meetings and events by partnering with Executive Assistants, hospitality, and conference services teams
- Provide coverage for ARC and Executive Assistants during absences or peak workload periods
- Accept, log, and manage incoming job tickets as part of a rotational intake schedule
- Stay current on compliance, travel, and expense policies across global locations
- Support project‑based administrative work during periods of high demand
- Maintain a high level of accuracy, organization, and performance while managing competing priorities
- Participate in virtual ARC and Administrative All‑Hands meetings to foster engagement and collaboration
- Provide ad‑hoc and general administrative support as needed, including document preparation and department administration
What You’ll Bring To Baird
- Previous secretarial or administrative experience, preferably in investment banking or a fast‑paced, deadline‑driven environment
- Strong organizational, time‑management, and prioritization skills
- Exceptional attention to detail and commitment to accuracy
- Ability to work effectively under pressure while managing a high volume of requests
- Excellent verbal and written communication skills
- A collaborative mindset with adaptability, critical thinking, and problem‑solving abilities
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience with travel and expense systems (Concur preferred)
- Experience using CRM platforms (Salesforce preferred)
- Familiarity with ticketing systems (Engage preferred) and AI scheduling tools (preferred)
- A strong commitment to compliance, professionalism, and client service
This position requires the job holder to comply with the Group's compliance policies and procedures.
