Overview
Administrative Assistant Gift & Estate Planning Jobs in Hillsdale, Michigan, USA at Hillsdale College
Position: Administrative Assistant for Gift & Estate Planning
Location: Hillsdale
1 week ago Be among the first 25 applicants
Position Title:
Administrative Assistant for Gift & Estate Planning
Posting Number: S136P
Department: Gift & Estate Planning
Position Type: Staff
Job Description
Job Summary
Works extensively with the Gift and Estate Planning Office to provide administrative support for the department, including Planned Giving Officers and other staff. Assists donors and departments with requests related to planned gifts and charitable solutions. Primary duties include managing correspondence, phone calls, files, and office equipment.
Responsibilities
Support two Planned Giving Officers/Consultants.
Discuss charitable giving strategies, prepare illustrations, correspondence, and documentation.
Answer the office’s phone line professionally, route calls, record conversations in CRM and Content Management systems, and follow up on tasks.
Review inquiries, prepare responses, and log interactions appropriately.
Handle requisitions and expenses submissions.
Maintain records of correspondence, calls, and documents.
Assist with evening and weekend events as needed.
Required Qualifications
High school diploma required.
College experience or equivalent combination of education and experience preferred.
Other Skills
Knowledge of office procedures, Windows, Microsoft Office, Excel, Outlook.
Strong organizational skills, attention to detail, sound judgment.
Proactive in improving systems and processes.
Ability to work efficiently in a fast-paced, deadline-driven environment.
Excellent interpersonal skills for dealing with staff and donors.
Calm, personable demeanor under pressure.
Knowledge of legal/tax concepts is a plus.
Physical Demands & Personal Characteristics
Interaction with faculty, staff, students, donors, and speakers requires a neat appearance, professionalism, confidentiality, and effective communication. Ability to operate office equipment, lift supplies occasionally, and maintain a supportive attitude aligned with the College’s mission and Christian faith.
Additional Information
Open Date: 04/09/2025
Open Until Filled: No
Application Requirements
Required Documents:
Resume, Cover Letter
Optional Documents:
None specified
Additional Details
Seniority level:
Entry level
Employment type:
Full-time
Job function:
Administrative
Industry: Higher Education
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Title: Administrative Assistant Gift & Estate Planning
Company: Hillsdale College
Location: Hillsdale, Michigan, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Admin Assistant, Clerical)
