Overview
Administrative Assistant – Full-time Jobs in Brooklyn, NY at Co-Cathedral of St Joseph-St Teresa of Avila
ABOUT US:
The Co-Cathedral of St. Joseph was established in 1851 by the late Archbishop of New York, John Hughes. The parish is located in the beautiful Prospect Heights section of Brooklyn. Initially founded to serve the vast immigrant population fleeing the Irish famine from 1846-1852, St. Joseph’s continues to meet the needs of immigrants from places as far away as Manhattan and Queens. We are seeking a dedicated and organized Administrative Assistant to support the daily operations of our parish office and assist in carrying out our mission.
POSITION OVERVIEW:
The Administrative Assistant for the Co-Cathedral of St Joseph-St Teresa of Avila is primarily responsible for providing administrative support for the parish operations, outreach and initiatives, faith formation, music program, and facilities management. The Administrative Assistant will facilitate communications and parishioner relationships, as well as maintain parish records and data.
DUTIES AND RESPONSIBILITIES
General Secretarial
- Manages donations, donor correspondence, and various other office communication and data management tasks
- Monitors and orders office supplies.
- Provides receptionist services for the parish office.
- Records clear and accurate messages.
- Handles routine questions about policies.
- Meets and greets visitors.
- Provides secretarial and clerical services to the pastor and other parish staff.
- Prepare regular and bulk mailings.
- Prepares bulletins, letters, etc.
- Maintains records for the parish office (e.g. recording of marriages, baptisms, funerals, new parishioner registration, financial contributions, etc.).
- Calendaring, coordinating, scheduling, and setting up for meetings, webinars, presentations, etc.
- Coordinates and supervises activities of other clerical staff.
- Perform other duties as assigned.
Parish Communications
- Coordinates preparation of the Sunday bulletin.
- Coordinates information for baptisms, funerals, weddings and registration of new parishioners.
- Assists with email campaigns, social media posts, and general marketing.
- Prepares Sunday pulpit announcements.
- Coordinates and schedules volunteers in the parish.
Recording
- Maintains sacramental records, notifications and certificates.
- Maintains database.
- Coordinates distribution of envelopes.
- Coordinates weekly contributions recording.
EDUCATION AND EXPERIENCE:
- Three to five (3–5) years relevant professional administrative assistant or secretarial experience, including contact with the public, e.g. customer service, public relations, required.
- Previous training or applicable experience using MS office, data management, and customer relations management software, required.
- Previous supervisory experience preferred.
- Previous working or volunteering experience in a Catholic parish.
- Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) preferred.
REQUIRED SKILLS AND ABILITIES:
- Must be a practicing Roman Catholic.
- Knowledge of Church affairs, mission, inner workings of Church environment and the tenets of the Catholic faith.
- Proficient understanding of the structure of a Diocese including but not limited to reporting structure.
- Must have basic knowledge of how the parish operates and is able to grasp quickly how the parish office functions.
- Strong organizational skills and attention to detail and accuracy are essential for success in this position.
- Proficient typing skills as well as proficiency with data management and customer relations software.
- Demonstrated computer proficiency.
- A thorough knowledge of MS Office, Word, Excel, Access, and Outlook. Familiarity with Power Point preferred.
- Successfully complete mandatory background screening.
- Ability to maintain strict confidentiality in all matters.
- Ability to successfully complete the VIRTUS "Protecting God’s Children" program.
- An amiable and adaptable individual, able to work effectively with a variety of personalities in a patient, professional, and sensitive Christian manner.
- Strong work ethic and willingness to take initiative for projects and programs.
- Highly proficient organizational and time management skills and an ability to manage multiple projects and problems in a professional manner.
- Independent judgment is required to plan, prioritize, and organize diversified workload.
- Strong written and verbal communication skills, with an ability to effectively communicate verbally and in writing in both English and Spanish.
- Bilingual – English and Spanish required.
- Must have and maintain a professional appearance.
Job Type: Full-time
Pay: $22.00 – $28.00 per hour
Benefits:
- Paid time off
Education:
- High school or equivalent (Preferred)
Experience:
- Catholic Parish Operations: 3 years (Preferred)
- Microsoft Office: 3 years (Required)
- Administrative Assistant: 3 years (Required)
- practicing Catholic: 3 years (Required)
Language:
- Spanish and English (Required)
License/Certification:
- Certified Professional Secretary (Preferred)
Shift availability:
- Day Shift (Required)
Ability to Commute:
- Brooklyn, NY 11238 (Required)
Work Location: In person
Title: Administrative Assistant – Full-time
Company: Co-Cathedral of St Joseph-St Teresa of Avila
Location: Brooklyn, NY
