Administrative Assistant – Fire Department

Position Summary

Essential Job Functions

• Greet office visitors, answer telephone, and monitor/maintain the Noblesville Fire Department (NFD) email account.
• Perform various administrative duties including, but not limited to, compiling department’s annual report, maintaining/updating roster, scheduling meetings, and maintaining various department calendars.
• Maintain various databases, performing data entry and creating specialized reports.
• Assist Accounting Assistant with processing claims and with Board of Works/Common Council agenda submissions.
• Coordinate Merit Commission meetings.
• Organize the annual Christmas Food and Toy Drive and assist with various other department special events.
• Prepare new NFD employee documentation.

Click here to view the full job description with job requirements (PDF).

Why should you apply?

• Excellent health insurance benefits with low premiums & deductibles
• Deferred Compensation 457(b) Retirement Plan with City match
• Public Employee Retirement Fund Pension, 100% employer paid
• Generous time off benefits
• Paid Parental Leave
• Employee training, development, and mentoring opportunities
• Employee appreciation events, team building, & service opportunities
• 24/7 on-site fitness center

Civilian Applicant Benefit Brochure Guide (PDF)

Employee Culture
The culture initiative for city employees is NOBLE, "Unmatched in Service. Unified in Mission." It creates a professional environment that encourages individuals to live out their day-to-day work for the city by exemplifying NOBLE characteristics.

About the City of Noblesville: Noblesville is the 9th largest city in Indiana, home to more than 75,000 residents, and the county seat in Hamilton County, Indiana. Just north of Indianapolis, the growing city is known for its nationally recognized public schools, extensive public park system, Hamilton Town Center, and the outdoor music venue Ruoff Music Center.

The following city benefits are offered to all full-time city employees. Should you have any questions or need additional information, please do not hesitate to contact the city’s Human Resources Department at 317-776-6360.

Civilian Benefit Guide Document (PDF).

HEALTH INSURANCE BENEFITS
INSURANCE PREMIUMS:
The City of Noblesville pays 80% of the medical, dental and vision premiums for full-time city employees. Insurance premiums are deducted over 24 pays per year.

BENEFIT PLANS:

MEDICAL
Office visit co-pay: $40
Urgent care co-pay: $50
Emergency room co-pay: $175

In-network benefits:
Deductible: $400 individual / $800 family
Paid by plan after deductible is met: 80%
Out-of-Pocket maximum: $900 individual / $1,800 family

PRESCRIPTIONS/RX
Generic co-pay: $25
Brand name formulary co-pay: $35
Brand name non-formulary co-pay: $50

Employee Healthcare Clinic
Full-time employees have access to a Health and Wellness Clinic which provides many health and wellness services for employees and dependents on the city’s medical healthcare plan. Many of the services provided are those you would expect to receive from a family physician. The clinic also provides generic prescriptions and clinical lab testing. All services provided at the Health and Wellness Clinic are provided at no cost to the employee.

Dental
Preventative services paid at 100%
Basic services paid at 80% ($50 deductible)
Major services paid at 50% ($50 deductible)
(A $50 deductible applies to Basic and Major services)

Vision
Routine Eye Exam: $0 co-pay (In-Network)
Hardware: Up to $600 Annually

• Frames
• Glasses lenses
• Contacts
• 20% discount for out-of-pocket expenses

Safety Glasses: Up to $300 for safety glasses through Blue View Vision Network providers.

WELLNESS
Onsite fitness facility available 24/7 to employees and spouses at no cost.

SECTION 125 – FLEX SPENDING ACCOUNTS
Flex Spending enables you to reimburse yourself for an un-reimbursed health care or dependent care expenses using pre-taxed payroll deducted dollars.

LIFE INSURANCE
Employees are provided a city paid life insurance policy in the amount of $50,000.

RETIREMENT
The city’s retirement plan is administered through the Indiana Public Employee’s Retirement Fund. To find additional information, please visit the INPRS website at www.in.gov/inprs.

DEFERRED COMPENSATION
Employees are eligible to participate in the deferred compensation program. The city will match a percentage of contributions up to $3,000 annually.

FINANCIAL WELLNESS
SmartDollar – Dave Ramsey’s SmartDollar Program is an online employer-provided financial wellness benefit that consists of tools to teach employees how to budget, pay off debt, save for emergencies, and more! 100% online, confidential, and self-paced. This benefit is free to employees.

VOLUNTARY, EMPLOYEE PAID BENEFITS
Employees have the option to enroll in voluntary, employee-paid benefits, including: short-term disability, long-term disability, voluntary life insurance, critical illness, accident insurance, and college savings plan.

LONGEVITY BENEFITS
Longevity pay is paid in the amount of $120 for each calendar year of service, not to exceed twenty (20 ) years.

TIME OFF BENEFITS
Vacation
3 days : After first 90 days
Prorated: 90 days – 1 year
3 weeks: 2 to 9 years
4 weeks: 10 to 14 years
5 weeks: 15 years+

Sick Time
City employees earn seven (7) hours of sick time each month.

Float Days
City employees receive five (5) float days per year, which may be used as vacation days.

Holidays
The city recognizes and provides holiday pay for approximately eleven (11) holidays per year.