Overview
Administrative Assistant, Executive Office Jobs in Knoxville, TN at Holston Gases Inc.
Administrative Assistant, Executive Office
Holston Gases Inc., a leading distributor of industrial, medical, & specialty gases & welding supplies & equipment, is seeking motivated individual to join our team.
JOB SUMMARY:
The Administrative Assistant, Executive Office provides direct support to the Executive Assistant and assists the Executive Vice President with administrative and organizational needs. This position plays a key role in maintaining the efficiency and professionalism of the executive office by coordinating and managing calendars, travel, administrative activities, supporting special projects, compiling company-wide reports, and ensuring a high level of organization and confidentiality.
The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while handling sensitive information with discretion and professionalism.
ESSENTIAL DUTIES:
Executive Administrative Support
· Provide administrative support to the Executive Assistant to the CEO
· Assist with calendar coordination, meeting preparation, scheduling, and follow-up activities
· Prepare, organize, and maintain executive files, reports, presentations, and correspondence
· Coordinate travel arrangements, meeting logistics, and event planning as needed
· Support executive projects and initiatives by tracking deadlines, action items, and deliverables
· Maintain organized electronic and physical filing systems
· Serve as a professional point of contact for internal and external stakeholders when appropriate
Executive Vice President Support
· Provide administrative support to the Executive Vice President including calendar management and travel coordination
· Assist with preparing presentations, meeting materials, and business documents
· Compile, organize, and distribute routine and ad hoc reports from company systems as requested
Office Organization & Coordination
· Anticipate administrative needs and proactively identify solutions
· Support cross-functional projects and special assignments as directed
· Ensure accuracy, completeness, and confidentiality of records and documents
· Support office-wide and facility operations by coordinating with vendors and service providers and assisting with workplace-related needs and administrative processes
MINIMUM QUALIFICATIONS:
· Associate’s degree or equivalent experience preferred
· 4+ years of administrative support experience, preferably supporting senior leaders or executives
· Strong proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, especially Excel
· Excellent organizational and time-management skills
· Strong attention to detail and accuracy
· Ability to learn new software systems and processes quickly
· Excellent verbal and written communication skills
· Ability to prioritize multiple projects and meet deadlines
· Demonstrated professionalism, discretion, dependability, and sound judgment when handling confidential information
· Demonstrated positive, collaborative attitude
REPORTING RELATIONSHIP:
This position reports directly to the Executive Assistant to the President/CEO and provides administrative support to the Executive Vice President and other executive leadership as needed.
Looking for a great company to work for? You’ll find it With Us! Holston Gases Inc. offers a competitive compensation and excellent benefits package, which includes Medical, Dental, Vision, Prescription Drug, Life & Disability Insurance, 401(k). We also offer paid time off such as, Vacation, Sick Time and Holidays, all of which you start earning on your first day of employment.
Pay: $18.00 – $21.63 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Work Location: In person
Title: Administrative Assistant, Executive Office
Company: Holston Gases Inc.
Location: Knoxville, TN
