Overview
Administrative Assistant/Enrollment Jobs in Tollhouse at Cold Springs Rancheria
Overview
Cold Springs Rancheria is seeking a highly organized, professional, and detail-oriented Administrative Assistant / Enrollment Clerk to support daily operations and Tribal enrollment services. This dual-role position serves as the primary point of contact for visitors and communications while maintaining accurate Tribal membership records and ensuring confidentiality of sensitive information.
The ideal candidate will demonstrate excellent communication skills, strong organizational abilities, and a commitment to serving Tribal members with professionalism, respect, and integrity.
Key Responsibilities: Administrative Assistant Duties
- Serve as the first point of contact by welcoming visitors, determining the nature of their business, and directing them to appropriate staff.
- Answer and route incoming calls; retrieve and respond to messages in a timely manner.
- Receive, organize, and distribute incoming mail, faxes, and emails.
- Maintain and manage Cold Springs Rancheria email communications.
- Provide accurate information to Tribal members and the public while maintaining confidentiality and ethical standards.
- Oversee and coordinate the use and checkout of the Community Building and equipment.
- Assist in planning and supporting Tribal community events.
- Organize, produce, and distribute the monthly Tribal newsletter.
- Maintain clear and organized communication for staff via phone, email, written, and verbal messaging.
- Provide administrative support to the Tribal Administrator.
- Perform additional duties as assigned.
Enrollment Clerk Duties
- Perform data entry and maintain accurate Tribal enrollment records using designated software.
- Process enrollment applications and verify eligibility requirements.
- Issue Tribal identification cards to qualified members.
- Maintain confidentiality and secure storage of all enrollment documentation.
- Assist Tribal members and applicants with enrollment inquiries and eligibility verification.
- Provide outreach and education regarding Tribal enrollment rules and regulations.
- Manage General Assistance lists and assist in the distribution of funds in coordination with the bookkeeper and Chairperson.
- Conduct monthly verification of Tribal membership records.
- Review and ensure compliance with Tribal Membership Ordinances.
- Control access to sensitive documents, allowing only authorized individuals with proper written approval.
- Prepare reports, memoranda, certificates, and related documents.
- Assist in developing monthly enrollment census reports for the Tribal Council.
Pay: $19.00 – $21.00 per hour
Expected hours: No more than 40 per week
Work Location: In person
Title: Administrative Assistant/Enrollment
Company: Cold Springs Rancheria
Location: Tollhouse
