Overview
Administrative Assistant (Calendar Management, SAP Concur) Jobs in New York, NY at Strategic Staffing Solutions
Title: Administrative Assistant (Calendar Management, SAP Concur)
Company: Strategic Staffing Solutions
Location: New York, NY
S3/Strategic Staffing Solutions has an Administrative Assistant opportunity with a leading Investment Management firm in NYC! This position is open for W2 only at this time. Sorry, we cannot do C2C. Please read further if you are interested in joining a leading organization!
Title – Administrative Assistant – Floater
Location: New York City – On Site (200 West Street, New York, NY)
Pay Rate: $30-35/hr.
Duration: 12-month contract + possible extension
We are searching for a highly motivated Administrative Assistant to provide floating coverage throughout Asset & Wealth Management.
Job Summary & Responsibilities
- Flexibility to provide dynamic administrative support varying teams and cover where necessary in a team-oriented environment
- Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls for those within the coverage assignment
- Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
- Coordinate travel arrangements as required and provide travel logistics & itinerary support
- Process expense reports in a timely manner for those within the coverage assignment
- Arrange internal and client meetings on and off the client campus – working with local conference services to book conference rooms and catering, register guests, ensure materials organized
- Perform general administrative duties including but not limited to copying, scanning, mailing, archiving and other ad hoc projects as requested
- Handles highly confidential and sensitive client information with utmost discretion
- Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
Skills
- Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government
- Comfortable operating in a dynamic environment working across multiple different teams / executives as needed.
- Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
- Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
- Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
- Extreme attention to detail and organizational skills, with ability to prioritize tasks during high volumes.
- Quick learner and self-starter with excellent anticipation skills.
- Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
- Highest degree of integrity, professionalism, and diplomacy is required.
- Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
- Familiar with travel & expense platforms such as SAP Concur or AMEX Global Business Travel
- Supportive team player with a positive attitude.
