Overview
Administrative Assistant – Bookkeeper Jobs in Albany, NY at BrawnMedia
We’re an Albany-based advertising agency seeking a highly organized, detail-oriented Administrative Assistant / Bookkeeper to support both our financial operations and day-to-day office management. Let’s be honest—this isn’t your typical “answer phones and file papers” admin role.
This is a dynamic role for someone who can move seamlessly between numbers and operations—maintaining accuracy, improving processes, and helping keep the agency running efficiently behind the scenes. If you like being the person who knows what’s going on, keeps things running smoothly, and isn’t afraid to take ownership, keep reading.
What You’ll Do
- Assist with managing accounts payable and receivable, including recording and reconciliation
- Review financial data, postings, and documents for accuracy
- Keep our systems organized—files, processes, workflows (and improve them when needed)
- Help manage day-to-day office operations and support the team
- Coordinate with IT on office equipment and technology needs
- Play a key role in planning and executing company events
- Help onboard new employees and support internal procedures
- Jump into projects wherever needed—because in agency life, there’s always something
What You Bring
- Highly organized, detail-obsessed, and naturally proactive
- Comfortable wearing multiple hats (and switching between them quickly)
- Ability to manage multiple priorities and work independently
- A problem-solver who doesn’t wait to be told what to fix
- Strong communicator—clear, professional, and confident
- Proficiency in Microsoft Office, particularly Excel
- Experienced with QuickBooks (or able to get up to speed quickly)
- Familiarity with general accounting and administrative practices
The Culture
We’re a fast-paced, collaborative agency where no two days look exactly the same. This role is ideal for someone who takes pride in being dependable, adaptable, and quietly essential to the success of a team.
To Apply
Please email your resume, cover letter, and salary requirements.
No phone calls, please.
Pay: $41,000.00 – $52,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Administrative Assistant – Bookkeeper
Company: BrawnMedia
Location: Albany, NY
