Overview
Administrative Assistant Bilingual English/Portuguese or Spanish Jobs in Harwich, MA at Green Bird Landscaping Inc.
Administrative Assistant Position forGreen Bird Landscape Inc.
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks; You’ll work direct with the Office Manager to provide support to our employees at the field and do daily office needs, include preparing reports and maintaining appropriate filing systems.
The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Quickbooks, MS Office, and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity with our industry, we’d like to meet you.
Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.
It must be, fluent in English, Portuguese, or Spanish.
Responsibilities to include but not limited to
- Answer and direct phone calls
- Organize and schedule appointments
- Write and distribute emails, correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Maintain a filing system
- Update and maintain office policies and procedures
- Order supplies and research new deals and suppliers
- Maintain contact lists
- Provide general support to visitors
- Act as the point of contact for internal and external clients
Skills
- Proven experience as an administrative assistant or office admin assistant;
- Must be highly tech-savvy.
- Experience with QuickBooks and LMN is a major plus, but the ability to master it in 3-4 weeks is mandatory;
- Proficiency in MS Office, Dropbox, and Outlook.
- Knowledge of office management systems and procedures and office equipment, like printers and fax machines.
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- Previous experience in Landscape or construction is a plus.
Success in this role will be measured by maintaining zero administrative downtime caused by forgotten tasks; managing relationships with high-end customers in Cape Cod; coordinating with suppliers on a daily basis; and communicating clearly, professionally, and empathetically while taking full ownership of your tasks.
Job Type: Full-time or Part-time
Salary: $per hour
Benefits:
- Paid Vacation – 1-3 years 1-week paid vacation – 4 plus years, 2 weeks paid vacation.
- Paid Holidays – We observe major holidays and provide paid time off on those days for our full-time and part-time employees.
- Paid Sick Days – 5 Sick Days
Schedule:
- Full time
- Monday to Friday
Work Location: In person.
Job Type: Full-time
Pay: $20.00 – $25.00 per hour
Benefits:
- Paid time off
Application Question(s):
- Experience with landscaping or similar industry?
Language:
- Portuguese (Preferred)
- Spanish (Preferred)
Ability to Relocate:
- Harwich, MA 02645: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Assistant Bilingual English/Portuguese or Spanish
Company: Green Bird Landscaping Inc.
Location: Harwich, MA
