Overview
Administrative Assistant Jobs in Boston, MA at Beacon Hill
Title: Administrative Assistant
Company: Beacon Hill
Location: Boston, MA
Administrative Assistant to $105K – Collaborative Team Environment!
Our client, a financial services firm, is seeking an Administrative Assistant to provide critical administrative support across investment professionals in a team-oriented setting. This role focuses on complex calendar management, travel coordination, and shared inbox oversight while collaborating closely with administrative team members and various investment groups. The ideal candidate brings 6+ years of administrative experience, preferably within professional services, and thrives in collaborative environments.
Position Details:
- Location: Boston, MA
- Work Model: Hybrid
- Degree: Preferred
- Responsibilities include managing complex, multi-calendar scheduling and high-volume meeting coordination; supporting shared team inboxes and ensuring seamless communication flow; coordinating domestic and international travel along with expense processing; maintaining databases, contacts, and internal filing systems; assisting with research distribution, reporting, and document preparation; collaborating with administrative peers to provide cross-coverage and ensure continuity of support; handling ad hoc projects and identifying process improvements across workflows.
- The ideal candidate possesses 6+ years of administrative experience in a fast-paced, professional environment; strong collaboration skills with the ability to work within a shared workload structure; excellent organizational, multitasking, and problem-solving abilities; advanced Microsoft Office proficiency; strong written and verbal communication skills; a proactive, adaptable mindset with openness to feedback and continuous improvement; high attention to detail and a strong sense of accountability.
Join a prestigious firm offering top-tier benefits, competitive bonus potential, and a highly team-driven culture that values collaboration and professional growth.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
