Administrative Assistant

Northway Academy | Duluth, MN

M-F, 7am-3pm | $21/hr

Why Join Us?

✔ Join a mission-driven organization dedicated to improving lives
✔ Variety in your day—support multiple departments and leadership teams
✔ Opportunity to contribute to meaningful programs and special projects
✔ Collaborative and supportive office environment
✔ Build experience in administration, HR, finance, and operations

What You’ll Do:

• Prepare and proofread correspondence, reports, memos, and other business documents
• Manage calendars, schedule meetings, and coordinate appointments
• Attend meetings and record meeting minutes as needed
• Process administrative paperwork including timesheets, invoices, expense reports, and employment requisitions
• Review and process department documents such as purchase requests, work orders, and activity reports
• Manage petty cash, reconcile balances, and maintain company checking account records
• Order office supplies and coordinate maintenance and repairs for office equipment
• Organize and maintain confidential files and records for efficient retrieval
• Serve as a point of contact for vendors, staff, and other business partners
• Assist with special projects, data collection, and report preparation
• Maintain company databases, including census and tracking systems
• Track company-issued equipment such as computers, cell phones, and other devices
• Support recordkeeping to ensure compliance with company, state, and federal requirements
• Assist with Human Resources administrative tasks as needed
• Provide backup support to other administrative staff and perform Associate Administrative Assistant duties when required

Qualifications:

• High school diploma or equivalent required
• Minimum of two years of administrative support experience
• Strong organizational, communication, and multitasking skills
• Proficiency with Microsoft Office and general office technology
• Ability to handle confidential information with professionalism
• Ability to work independently while supporting multiple priorities

Additional Requirements:

• Travel as needed
• Ability to perform light physical work, including lifting up to 20 pounds occasionally
• Reasonable accommodations are available for qualified individuals in accordance with the Americans with Disabilities Act (ADA)

Join a team where your administrative expertise helps support programs that make a meaningful difference every day.

Apply today!