Overview
Administrative Assistant Jobs in Fort Lauderdale, USA at Cosmo International Fragrances
Cosmo International Fragrances is a privately owned company that has been in operation for over 40 years. We work with both well-established and indie brands globally, manufacturing fragrance oils for fine fragrance, personal care, home, hair care, and household products.
Location: Sunrise, FL
Department: Research & Development
Reports to: Administrative Supervisor
FLSA Status: Non-Exempt | Full-Time
Position Summary
The Administrative Assistant supports the Research & Development Department by assisting with laboratory coordination, documentation management, and administrative operations. This role plays an important part in ensuring the smooth execution of day-to-day administrative processes and lab support activities.
Key Responsibilities
- Manage and organize administrative documentation for Department Heads ensuring efficient filing, accurate record-keeping, and timely processing of paperwork.
- Prepare and manage product samples for internal and external use, ensuring proper labeling, packaging, and distribution.
- Oversee the reception of contract manufactured samples including re-labeling, distribution, and storage within an inventory system.
- Enter information into Lascom for externally approved formulas.
- Support preparation of data sheets and documentation required for laboratory testing and shipments.
- Coordinate shipments of samples to clients, internal departments, and overseas offices while maintaining tracking and delivery confirmation.
- Maintain organized records of vendor communications, quotes, purchase requests, and departmental documentation.
- Monitor inventory levels of office and laboratory supplies and coordinate replenishment.
- Assist with vendor coordination and follow up on departmental purchases as needed.
- Support scheduling and coordination of meetings, travel arrangements, and departmental activities.
- Provide reception coverage when needed including greeting visitors and handling incoming calls.
- Assist with departmental events and internal team activities.
- Perform other related administrative duties as assigned.
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Title: Administrative Assistant
Company: Cosmo International Fragrances
Location: Fort Lauderdale, USA
Category:
