Overview
Administrative Assistant Jobs in Mississauga, Ontario, Canada at BoomerangFX
Title: Administrative Assistant
Company: BoomerangFX
Location: Mississauga, Ontario, Canada
About the Company
BoomerangFX is more than just a SaaS tech company – we are one of North America’s fastest-growing healthcare SaaS solutions providers offering integrated practice management software, digital marketing and e-learning solutions to the aesthetic medical industry – we serve specialized industry segments spanning dermatology, medspa, cosmetic surgery, women’s health, cosmetic vision, dental and hair restoration. Our company is well-funded by international private equity. We have a market opportunity that is rare in its scale, recession resilient and powered by a strong business model with an impressive leadership team. Trusted by a growing community of healthcare professionals across North America, our product delivers the only cloud-based SaaS solution for private healthcare practices manage and operate their clinics – our solution offers patient workflow management tools, electronic medical records (EMR), accounting, data analytics, digital advertising, lead generation and e-learning in a single user-friendly solution – this unique feature-rich practice management solution is supported by advanced Machine Learning and designed to help our clients succeed in the marketplace. BoomerangFX is expanding rapidly across North America and international markets including Australia, Germany, France, the UK and Latin America with industry-leading technology that is helping to modernize private aesthetic healthcare practices
About the Role
The Administrative Assistant provides organizational, clerical, and operational support to ensure smooth day‑to‑day business operations. This role is central to maintaining efficiency across scheduling, communication, documentation, and office coordination.
Responsibilities
Administrative Support
- Manage calendars, meetings, and appointments efficiently.
- Maintain accurate records, documents, and filing systems.
- Prepare reports, presentations, and correspondence as required.
Office Operations
- Ensure smooth day-to-day office administration.
- Coordinate office supplies and vendor requirements.
- Maintain office facilities and address operational issues promptly.
Communication & Coordination
- Serve as a primary point of contact for internal and external stakeholders.
- Coordinate meetings, travel arrangements, and team events.
- Ensure timely communication and follow-up on action items.
Data Management & Compliance
- Maintain employee, customer, and business records with high accuracy.
- Ensure confidentiality and compliance with company policies.
- Monitor documentation and reporting deadlines.
Expense & Budget Administration
- Process invoices, expense reports, and purchase requests accurately.
- Track departmental expenses and support budget monitoring.
Customer/Stakeholder Support
- Respond to inquiries within agreed service levels.
- Provide professional support to employees, clients, and vendors.
Qualifications
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Familiarity with office equipment and digital collaboration tools.
- Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with employees, clients, and external stakeholders.
- Organizational Skills: Excellent organizational and time-management abilities, with a proven capacity to multitask, prioritize competing demands, and meet deadlines.
- Attention to Detail: Demonstrated accuracy and attention to detail in document preparation, record management, and data entry.
- Professionalism: High level of professionalism, discretion, reliability, and commitment to providing exceptional customer service while maintaining confidentiality.
- Problem-Solving Skills: Ability to identify issues, exercise sound judgment, and implement effective solutions in a timely manner.
- Interpersonal Skills: Strong team player with the ability to build positive working relationships across all levels of the organization.
Required Skills
- 4–7 years of experience in administrative support, executive assistance, or office operations roles is a must.
- Education: High school diploma required; post-secondary certificate or diploma in Business Administration, Office Administration, or a related field preferred.
- Experience in a mid-sized organization (100–300 employees) for a meaningful portion of your career.
Pay range and compensation package
- Location: Onsite – 5 days per week (Mississauga)
- Salary: $50,000 – 65,000 CAD Annually
- Equity: Eligible to participate in BoomerangFX Stock Option Plan after 6 months
- Benefits: Comprehensive health, dental, and vision coverage, Free Parking, Paid vacation, Paid fitness membership
Equal Opportunity Statement
BoomerangFX is an equal opportunity employer. We value ownership, accountability, and leaders who execute with urgency and integrity. BoomerangFX is an equal opportunity employer committed to diversity and inclusion. We welcome applications from all qualified individuals for our career opportunities. BoomerangFX is dedicated to accommodating persons with disabilities. If you need accommodation at any stage of the application process or want more information on our accommodation policies, please contact us at [email protected]. Please do not send resumes to this email; instead, apply through the online application process provided in this posting.
