Overview
Administrative Assistant Jobs in Riyadh, Riyadh, Saudi Arabia at Confidential
Title: Administrative Assistant
Company: Confidential
Location: Riyadh, Riyadh, Saudi Arabia
Key Responsibilities
- Coordinate and assist the Operations Unit in preparing prequalification documents, material submittals, tenders, and offers in accordance with project specifications and documentation.
- Control, manage, and archive all client and project-related documents including commercial correspondence, gate passes, offers, and other records.
- Establish and maintain paper and electronic filing systems for records, correspondence, and project materials.
- Operate office equipment such as fax machines, copiers, phone systems, and computers for spreadsheets, word processing, and database management.
- Send emails to clients and suppliers based on administration and operations instructions.
- Prepare and distribute reports as required by administration and operations.
- Prepare sales offers related to operations and maintain proper documentation.
- Perform photocopying, printing, typing of letters, contracts, forms, and other documents.
- Schedule and confirm appointments for clients, customers, and supervisors.
- Handle daily internal administrative tasks within the department.
- Coordinate with the Supply Chain Manager regarding material purchases and deliveries.
- Follow up with the site team regarding progress reports and site activities as instructed by the Project Manager.
- Provide administrative and operational support to project teams and site activities.
- Provide general assistance to the project team when required.
Requirements
- Strong organizational and multitasking skills
- Good communication and coordination abilities
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to manage documents and maintain filing systems efficiently
- Attention to detail and ability to meet deadlines
- Minimum 2 years of relevant experience
- Residency in Riyadh is preferable
