Overview
Administrative Assistant Jobs in San Mateo County, CA at Confidential
Title: Administrative Assistant
Company: Confidential
Location: San Mateo County, CA
4-days in office and Fridays are a WFH day!
Private Equity firm with a fantastic team culture and 100% paid benefits package and is looking for an Administrative Assistant to join the firm in its San Francisco Bay Area office. A successful Administrative Assistant will be organized, reliable, able to maintain confidentiality, and able to successfully manage several time sensitive requests and projects simultaneously.
Role Responsibilities
- Provide comprehensive administrative support to leaders across the organization.
- Manage calendars by scheduling meetings and proactively coordinating with executives and partners.
- Coordinate domestic and international travel, including transportation, accommodations, and itineraries, in accordance with the Firm’s Travel & Expense Policy.
- Prepare and submit expense reports on time as outlined in the Firm’s Travel & Expense Policy.
- Serve as backup for the Office Assistant and provide front desk coverage as needed.
- Assist with ordering, organizing, and distributing office and event supplies.
- Participate in event planning and culture-building initiatives across the Firm.
- Handle sensitive and confidential information with the highest level of discretion.
- Actively contribute as a member of the Operations team.
Qualifications
- Bachelor’s degree preferred.
- Minimum of 2 years of Executive/Administrative Assistant experience in a formal office setting.
- Exceptional attention to detail, strong organizational skills, and excellent interpersonal abilities.
- High integrity in handling confidential information.
- Proficiency in Concur, Microsoft Word, Excel, PowerPoint, and Outlook.
- Ability to multi-task, prioritize, and perform under pressure to meet deadlines.
- Flexible, collaborative team player willing to assist, teach, and learn from others.
Please share your resume with us at [email protected] for immediate consideration.
