Overview
Administrative Assistant Jobs in Wailuku, HI at Kula Glass Company Inc.
Join One of Hawaii’s Premier Commercial Glazing Contractors
Kula Glass Company has been serving Hawaii’s commercial construction industry for over 30 years. We specialize in commercial storefronts, curtainwall, automatic doors, specialty glass systems, and architectural glazing projects throughout the Hawaiian Islands.
We are looking for a dependable, organized, and detail-oriented Administrative & Accounting Coordinator to join our growing team in Wailuku.
This position supports our accounting department, project managers, and office staff while helping keep day-to-day operations running smoothly.
If you’re someone who takes pride in staying organized, enjoys helping customers, and wants a long-term career with an established local company, we’d love to hear from you.
Responsibilities
- Process Accounts Receivable payments
- Perform customer collections and payment follow-up
- Process vendor invoices (Accounts Payable)
- Assist with QuickBooks data entry
- Answer incoming phone calls professionally
- Assist customers at the front office
- File and organize project documentation
- Prepare lien waivers and construction paperwork
- Assist Project Managers with administrative tasks
- Maintain organized digital and paper filing systems
- Coordinate incoming and outgoing mail
- Order office supplies
- Assist with scheduling and other office duties as assigned
- Running errands
Preferred Qualifications
- Previous office administration experience
- Accounts Receivable and/or Accounts Payable experience preferred
- QuickBooks experience preferred
- Microsoft Outlook
- Microsoft Excel
- Microsoft Word
- Excellent customer service skills
- Strong written and verbal communication
- Ability to prioritize multiple tasks
- Strong attention to detail
- Positive attitude
- Reliable transportation
- Excellent attendance and punctuality
The Ideal Candidate
We are looking for someone who:
- Shows up on time every day
- Works well independently
- Takes ownership of their responsibilities
- Communicates professionally
- Learns quickly
- Is dependable and trustworthy
- Wants to build a long-term career
- Has a drivers license
Construction office experience is a plus but not required.
Benefits
- Paid Holidays
- Paid Vacation
- Paid Sick Leave
- Health Insurance (if applicable)
- Stable full-time employment
- Opportunity for advancement
- Family-oriented work environment
Education
High School Diploma or equivalent required.
Additional accounting coursework is a plus.
Experience
Preferred:
- Administrative Assistant: 2 years
- Accounts Receivable: 1 year
- Accounts Payable: 1 year
- QuickBooks: 1 year
Schedule
Monday-Friday
7:30 AM – 4:30 PM
40 hours per week
Work Location
Wailuku, Maui
In-person
Pay: $18.00 – $25.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Application Question(s):
- Do you currently live on Maui?
- Have you worked in a construction office before?
- Are you comfortable making calls to customers regarding outstanding invoices?
- Are you legally authorized to work in the United States?
- Tell us about a time you noticed a problem before anyone else did. What was it, and what did you do?
Experience:
- Administrative: 2 years (Preferred)
Ability to Commute:
- Wailuku, HI 96793 (Required)
Work Location: In person
Title: Administrative Assistant
Company: Kula Glass Company Inc.
Location: Wailuku, HI
