Overview
Administrative Assistant Jobs in Remote at InVision Life Care Planning
Job Overview
If you’re the person everyone relies on because your spreadsheets are flawless, your documents are polished, and nothing slips through the cracks, we’d love to meet you.
We’re looking for a highly organized Administrative Assistant with advanced Microsoft Excel and Microsoft 365 skills to support a fast-paced professional services team. This role works with medical, legal, and financial documentation, so accuracy, confidentiality, and exceptional attention to detail are essential.
**We’re especially looking for someone who is proactive, thrives in a fast-paced environment, takes initiative without being asked, anticipates needs, and enjoys staying one step ahead.**
Responsibilities·
- Build, maintain, and quality-check advanced Excel workbooks, data validation, conditional formatting, charts.
- Create polished documents in Microsoft Word using styles, templates, headers/footers, tables of contents, and mail merge.
- Create, edit, combine, redact, and organize PDFs using Adobe Acrobat Pro.
- Manage calendars, schedule meetings across time zones, prepare agendas, meeting notes, and follow-up action items.
- Maintain organized electronic files with consistent naming conventions and version control in cloud-based systems.
- Compile medical, legal, and financial information into professional summaries, timelines, and reports.
- Track multiple projects and deadlines while proactively communicating status updates.
- Handle confidential information with discretion and professionalism.
- Provide bookkeeping support, including tracking invoices, expenses, vendor forms, and time records.
Skills
- 3+ years of administrative experience in a fast-paced professional environment.
- Advanced Microsoft Excel skills with the ability to build spreadsheets from scratch and troubleshoot formulas.
- Strong Microsoft 365 skills (Word, Outlook, PowerPoint, OneDrive, Teams/Zoom).
- Excellent written communication and organizational skills.
- · Exceptional attention to detail and follow-through.
- A proactive, resourceful mindset with the ability to prioritize competing deadlines.
- Comfort working in a fast-paced environment where priorities can shift.
- High integrity and the ability to maintain strict confidentiality.
Preferred Qualifications
- Adobe Acrobat Pro (forms, redactions).
Application Process
Applicants selected for interviews will complete a brief Microsoft Excel skills assessment.
Pay: $19.00 – $23.00 per hour
Benefits:
- Health insurance
- Paid time off
Work Location: Remote
Title: Administrative Assistant
Company: InVision Life Care Planning
Location: Remote
