Overview
Administrative Assistant Jobs in Latin America at Real Hires
Title: Administrative Assistant
Company: Real Hires
Location: Latin America
Help Deliver Exceptional Client Experiences and Keep Operations Running Smoothly
Great businesses grow when clients feel supported, projects stay organized, and details never fall through the cracks.
We're looking for a highly organized, proactive Administrative & Operations Coordinator to support the day-to-day operations of our growing business. This role combines client communication, administrative support, bookkeeping assistance, social media management, and event coordination to help ensure every project, client interaction, and deliverable runs smoothly.
If you enjoy wearing multiple hats, solving problems, and creating order in a fast-paced environment, this could be the perfect role for you.
What You'll Do
- Serve as a primary point of contact for clients through phone, email, text, and social media
- Schedule consultations, manage calendars, coordinate appointments, and track important deadlines
- Create contracts, invoices, and client-facing documents while supporting payment tracking and follow-ups
- Assist with bookkeeping, financial recordkeeping, invoicing, and balance management
- Manage Instagram content, respond to direct messages, and support client engagement across social platforms
- Coordinate event schedules, crews, logistics, and project timelines to ensure smooth execution
- Create and maintain task lists, monitor deadlines, and follow up on outstanding action items
- Upload, organize, and manage galleries, files, videos, albums, USB deliveries, and other project assets
- Maintain organized documentation, records, and operational systems
- Support process improvements that increase efficiency and scalability as the business grows
What You Bring
- Previous experience in an administrative, operations, coordinator, executive assistant, or similar support role
- Exceptional organizational and time management skills
- Strong attention to detail and ability to manage multiple priorities simultaneously
- Excellent verbal and written English communication skills
- Professional, friendly, and service-oriented customer support skills
- Experience creating contracts, invoices, and administrative documentation
- Basic bookkeeping knowledge and comfort working with financial records
- Proficiency with Excel and/or Google Sheets
- Experience managing calendars, appointments, and scheduling
- Familiarity with social media management, particularly Instagram posts, reels, and direct messages
- Ability to work independently, follow through on responsibilities, and consistently meet deadlines
Preferred
- Experience with QuickBooks or Xero
- Experience supporting event-based, creative, or service-oriented businesses
Why This Role Matters
Success in this role means clients receive prompt and professional communication, projects stay organized, deadlines are met, financial records remain accurate, and events run smoothly from start to finish.
Your work will directly support business growth, improve operational efficiency, and help create an exceptional experience for every client. By keeping the details organized behind the scenes, you'll help ensure the entire team can perform at its best.
