Administrative Assistant

Nakoma Golf Club is seeking an organized, energetic, and service-oriented Administrative Assistant to join our team.

Working closely with our Administrative Assistant, Clubhouse Manager, and General Manager, this individual will help support daily club operations while serving as a welcoming and professional presence at the club’s front desk during evening dining hours.

Position Details

• Part-time, approximately 25 hours per week
• Primarily afternoon and evening hours, Thursday – Monday during the season; Thursday – Saturday in the offseason
• Reduced, but continued employment year-round

Primary Responsibilities

• Serve as the primary front desk representative during evening hours
• Answer phones and direct calls professionally
• Welcome members and guests and assist with inquiries
• Provide tours of the club to prospective members and event clients
• Assist with member payments, billing support, and account inquiries
• Process invoices and maintain vendor filing systems
• Track and organize company credit card purchases and receipts
• Support club communications and administrative projects
• Create and update newsletters, event flyers, signage, and other print and digital materials
• Assist with special events, member programs, and departmental projects
• Maintain organized records and administrative systems

Qualifications

• Accounting and/or Administrative Assistant experience preferred
• Professional, outgoing, and positive attitude
• Comfortable interacting with members, guests, and prospective members
• Excellent organizational and time management abilities
• Ability to prioritize tasks and adapt in a fast-paced environment
• Strong computer proficiency, including Microsoft Office applications
• Experience with Microsoft Excel required
• Familiarity with Canva and office printing systems preferred
• Ability to learn new software and systems quickly
• Dependable team player with attention to detail

What We’re Looking For

We are seeking someone who is eager to learn, takes initiative, and enjoys working with people. Previous private club experience is not required. We value attitude, professionalism, communication skills, and a willingness to grow more than prior industry experience.

If you are looking for an opportunity to build professional skills while working in a welcoming, member-focused environment, we encourage you to apply.