Overview
Administrative Assistant Jobs in Deerfield Beach, Florida, USA at Black Swan Distribution Corp
Job Title:
Administrative Assistant
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We’re seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations, manage schedules, and provide critical support across departments. This role is ideal for someone who thrives in a fast-paced environment, is proactive, and enjoys helping a team stay on track.
Responsibilities
Manage calendars, coordinate meetings, and schedule appointments
Assist in preparing internal and external documents (Word, Excel, PDF)
Respond to emails, file documents, and handle general correspondence
Maintain case tracking logs and organize shared folders
Support light data entry and help analyze basic reports or summaries
Order office supplies, manage vendor accounts, and oversee inventory levels
Track and support process improvements as identified by team leaders
Maintain discretion and confidentiality with sensitive company information
Help coordinate occasional team events, internal trainings, or communications
Provide general support to executives and department managers
Qualifications
Associate’s degree or equivalent experience (Bachelor’s a plus)
2+ years of experience in an administrative, coordinator, or office support role
Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Strong attention to detail and ability to multitask effectively
Excellent written and verbal communication skills
Comfortable working independently and across multiple teams
Professional, reliable, and discreet with sensitive information
Experience supporting process documentation or small projects is a plus
Familiarity with case logs, CRM tools, or workflow software is a bonus
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Retail
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Title: Administrative Assistant
Company: Black Swan Distribution Corp
Location: Deerfield Beach, Florida, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Data Entry), Business (Office Administrator/ Coordinator, Business Administration)
