Overview
Administrative Assistant Jobs in Brentwood, TN at Guy Care Service
Job Summary
Guy Care Service is a growing nonprofit agency providing supported living services to DCS foster care youth with disabilities and disabled adults under DDA. As we continue to expand, we are looking for a highly organized, dependable Administrative Assistant who thrives in a fast-paced environment and can keep up with the demands of a dynamic, mission-driven organization.
Responsibilities
- Provide day-to-day administrative support to leadership and supervisory staff
- Manage phones, emails, and correspondence in a professional and timely manner
- Maintain and organize confidential client and personnel files in compliance with agency policies
- Assist with scheduling, calendar management, and coordination of meetings
- Prepare documents, reports, forms, and correspondence as directed
- Support onboarding and HR filing for new employees
- Track deadlines, follow up on outstanding tasks, and keep operations running smoothly
- Assist with billing, data entry, and records management as needed
- Serve as the first point of contact for visitors, callers, and agency partners
- Perform other administrative duties as assigned by the COO or designee
Requirements
- 1–2 years of administrative or office experience required
- Proven ability to multitask and prioritize in a high-stress, fast-moving environment — this is a must
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- High level of discretion and confidentiality when handling sensitive information
- Detail-oriented with strong organizational and follow-through skills
- Ability to work independently and as part of a team
- Experience in a nonprofit, social services, or healthcare setting is a plus but not required
At Guy Care Service, you’re not just doing admin work, you’re helping keep an organization running that directly impacts the lives of vulnerable youth and adults in our community. We are a passionate, close-knit team committed to making a real difference.
Pay: $22.00 – $24.00 per hour
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
Experience:
- Administrative: 1 year (Preferred)
Work Location: In person
Title: Administrative Assistant
Company: Guy Care Service
Location: Brentwood, TN
