Overview
Administrative Assistant Jobs in Albany, GA at Finnicum Motor Company
Administrative Assistant (Accounts Payable / QuickBooks)
The Opportunity
Finnicum Motor Company is seeking an organized, process-driven Administrative Assistant to take ownership of our office administration and accounting workflows (AP/AR). We run a fast-paced, highly accountable operation, and this seat is vital to keeping our daily business flowing smoothly.
If you are a skilled administrative professional who loves keeping records perfectly organized, has a strong knack for numbers, and is fluent in QuickBooks, we want to hear from you.
What You Will Do (Administrative & Accounting Support)
- Daily AP/AR Operations: Take charge of accounts payable and accounts receivable, entering financial transactions efficiently and maintaining expense cost centers.
- QuickBooks & Data Management: Utilize QuickBooks and internal software to update accounts, track expenses, and ensure clean, accurate ledger entries.
- Statement Reconciliation: Reconcile bank and vendor statements daily, track down missing invoices, and ensure full compliance (W-9s, sales tax records).
- Vendor & Customer Relations: Serve as the professional point of contact for vendor billing inquiries, resolve discrepancies, and manage past-due accounts.
- Office Administration: Maintain highly accurate digital scanning and filing systems, prepare documentation for the management team, and provide general clerical assistance to keep the office running cleanly.
- Month-End Support: Assist the accounting department with month-end closing procedures, routine journal entries, and general administrative task deadliness.
What We Are Looking For (Qualifications)
- Experience: Previous office administration, clerical, or executive assistant experience is required. Experience within a dealership or fast-paced inventory environment is a major plus.
- Software Skills: Proficient working knowledge of QuickBooks and MS Excel is required.
- Data Entry Speed: Strong 10-key by touch skills with the ability to enter numerical data quickly, efficiently, and with zero errors.
- Core Traits: Exceptional attention to detail, strong time-management habits, and the ability to self-check your work before passing it down the line.
- Professionalism: A high level of discretion, reliability, and trust when handling confidential company financial and administrative information.
Benefits
- Health Insurance / Vision Insurance / Dental Insurance
- 401(k) retirement plan
- Paid Time Off (PTO)
- Life Insurance
- Employee discounts
Next Steps
At Finnicum Motor Company, we value building a strong, capable team. As part of our application process, candidates who meet our baseline qualifications will be sent a link to complete a brief skills and aptitude assessment via Criteria.
Job Type: Full-time
Pay: $16.50 – $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Leesburg, GA 31763 (Required)
Ability to Relocate:
- Leesburg, GA 31763: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Assistant
Company: Finnicum Motor Company
Location: Albany, GA
