Administrative Assistant

Assignment Location: Baton Rouge, Louisiana
Employment Type: Full-Time
Position: Administrative Assistant – Industrial Site Coordinator (Maintenance Operations)

About Moore Industries:
Moore Industries is a leading industrial general contractor with offices in Baton Rouge, LA, and Houston, TX. We’re growing and are looking for motivated professionals who want to build a meaningful career. At Moore, we’re committed to developing our teammates and providing clear, upward career paths within a supportive and results-driven environment.

Primary Purpose:
Successful candidate reports to a designated job site in the gates of a refinery.
Works independently performing a wide range of complex and confidential administrative and clerical support duties.
Requires excellent communication and interpersonal skills.

Responsibilities include (but are not limited to):

• Prepare meeting agendas, meeting minutes and other administrative tasks as required.
• Communicate with clients, suppliers and construction team members.
• Respond to queries raised and request for information.
• Manage email correspondence, prepare and type reports, emails, and other documents using Microsoft Office or other relevant computer software.
• Create, maintain, and close daily work tickets and job folders in construction job-cost software; ensure all authorized tickets are properly documented and filed.
• Issue and track office and field purchase orders; maintain material order lists and coordinate deliveries/lead times with supervisors and vendors.
• Update project schedules, manpower tracking, and lookahead reports (3WLA or equivalent); provide daily/weekly allocation and progress reports to management.
• Use a systematic approach to day-to-day tasks and ensure various appointments and meetings are leveraged.
• Provide follow-up phone calls and routes phone calls to the appropriate person.
• Coordinate site visits and logistics with subcontractors.
• Support pre-bid activities, take-offs, and proposal development; assist with client communications and act as a central information hub for the project team.
• Enforce company safety procedures and policies on site; assist with timesheet review/approval and submission to payroll.
• Provide additional support as needed.

Qualifications:

• At least 3 years of administrative experience.
• Prior experience in commercial or industrial construction setting.
• Excellent communication skills and comfort acting as liaison among field crews, superintendents, clients, and vendors.
• Proficient in managing office technology and confidential record keeping.
• Advanced organizational and time-management skills with proven ability to meet strict daily cutoffs while supporting multiple concurrent projects.
• Strong Microsoft Office Suite skills (especially Excel for schedules, tracking, and reporting); experience with PO processes and basic project controls a plus.
• Ability to work independently on-site in active industrial facilities; must be eligible for refinery site access (TWIC card, background check, drug screen) and willing to follow all client safety and security protocols.

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ready to Build with Us?
If you’re a results-driven Assistant Administrator looking for the next step in your career with a company driven by purpose, passion, and perseverance, we’d love to hear from you. Apply today and become part of a team that builds more than just projects—we build futures.

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