Overview
Administrative Assistant Jobs in Florence, USA at State of South Carolina – Department of Transportation-District 3
Position: Administrative Assistant (61032938)
Responsibilities
- Serves as point of contact for customers, contractors, consultants, and internal staff; responds to inquiries professionally and routes technical and customer service requests to appropriate personnel.
- Manages the distribution of all incoming mail and package deliveries for the District 3 Office; organizes and maintains office supplies.
- Coordinates issuance of Contractor badges and collects them upon completion of projects as needed.
- Tracks and resolves time and attendance through SCEIS in accordance with SCDOT policies; generates the Missing Time Report biweekly and coordinates weekly communications with county offices to support timely reporting.
- Schedules training courses and reserves conference rooms for District 3 personnel.
- Tracks fleet vehicle log for SCDOT pool vehicles; collects end‑of‑month mileage submissions, records fuel purchases accurately, reconciles gas receipts and maintains organized filing of documentation.
- Serves as backup to the District 3 Administrative Coordinator, supporting coordination of employee training registration, arranging hotel accommodations, processing FOIA requests and subpoenas, and assisting with records retention management.
- Assists as needed during emergencies and inclement weather operations; may be subject to 12‑hour or rotating shift if needed.
- Performs other related duties as assigned.
Qualifications
A high school diploma and at least six (6) months of work experience directly related to the area of employment; or an approved acceptable equivalence.
Physical Demands
The essential functions of this position include sitting or standing at a desk for extended periods and working on a computer. The employee may be required to lift up to 30 lbs. and may need to work outside of the normal work schedule, especially during inclement weather or other departmental‑related emergencies.
Equal Opportunity Employer
The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
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Title: Administrative Assistant
Company: State of South Carolina – Department of Transportation-District 3
Location: Florence, USA
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