Administrative Assistant

Job Summary – Why you’ll love this position

Job Location: Capitol Building, Jefferson City, MO

Why you’ll love this position:

We improve Missouri lives by making Missouri government better by providing the Governor, his staff, and other top Missouri leaders with the information and analysis they need to make the best decisions on behalf of Missourians.

You will be in the State Capitol Building and will work in a fast-paced, dynamic environment in the heart of Missouri state government. You will serve with a group of talented, smart, caring, fun professionals and your service will help them to carry out the division’s mission to improve the lives of the people you care about and their communities. You will be in an environment that promotes innovation where you can be creative in determining how to pursue your duties. You will interact with Missouri’s top leaders and their staff.

Finally, you will serve in an environment that recognizes and supports the fact that sometimes we all need some flexibility at work to nurture our lives outside of work.

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.

Responsibilities – What you’ll do

• Provide administrative support to Budget Director and Assistant Directors – includes scheduling meetings, document management and records retention, open record requests, spreadsheet work, special project assistance, etc.
• Coordinate drafting, proofing, and submission of Missouri Executive Budget and appropriation bills.
• Coordinate publication of Missouri Executive Budget and related budget documents – includes website publishing.
• Assist Legislative Coordinator with proposals, legislative hearings, tracking and bill reviews.
• Supervise support staff – includes coordination of workload, scheduling overtime, coaching, performance assessment, quality control, and approving leave requests. Member of division’s management team.
• Collaborate with other support staff for IT problems – includes assisting division staff with computer and other technical problems.
• Maintain personnel files and spreadsheets – includes submission of personnel forms.
• Coordinate new employee setup – includes personnel paperwork, computer system setup, background check processing, updating employee listings and email distribution lists, making arrangements for state identification card, office key and parking assignment, etc.
• Complete forms to establish the appropriate security for employees needing access to SAM II Financial and HR, MOBIUS, Data Warehouse, etc.
• Distribute email notifications to division staff – includes job announcements, press releases, and various facility notifications.
• Provide technical support in the hiring process including job postings and working in MoCareers.

Qualifications – All you need for success Minimum Qualifications:

• Two-to-three years of state government experience.
• Working knowledge of SAM II system.
• Knowledge of grammar, composition, and spelling and experience in proof reading
• Ability to supervise, instruct, and train staff.
• Capacity to multitask, work on several projects at once, and remain organized.
• Available to work overtime hours (especially in December and January, during legislative session, and May/June).
• Ability to maintain a high level of discretion when dealing with sensitive/confidential information.
• Comfort with working independently and exercising sound judgment and discretion.
• Knowledge of office practices, procedures, systems, and equipment.
• Willingness and desire to innovate in practices and procedures.
• Ability to successfully interact with high level state and private actors.

Preferred Qualifications:

• T
• Five years of state government experience or prior experience with Budget & Planning
• Familiarity with state government structure/organization – executive branch (departments), legislative branch (process), etc.

Knowledge/experience with Microsoft Office software

• – Outlook, Word, Excel, Access, PowerPoint, Publisher (or other publishing software), Drupal website publishing preferred

Lack of post‐secondary education will not be used as the sole basis denying consideration to any applicant.

Successful background check results are required for employment in this position. This may include background checks involving a candidate’s name and/or fingerprints and other screenings as needed for the specific position.

Authorization to work in the United States is a prerequisite of employment. The Office of Administration will not sponsor applicants for work visas.

Job Details – More reasons to love this position

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

Contact Details – If you have questions or require any accommodations to participate in the application or interview process please contact:

[email protected]

The State of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.