Overview
Administrative Assistant Jobs in United States at Brainerd Lakes Area Economic Development Corporation
Job Description
Job Title: Receptionist
Division: Human Resources
Reports To: Director of Human Resources
FLSA Status: Non-exempt
Revision Date: March 6th, 2023
Job classification: Grade 5
SUMMARY
The Receptionist provides the preliminary contact with the public for the agency; greets visitors,
and answers routine requests for information; directs visitors to the appropriate division or staff
person; responsible for the operation of the switchboard; provides general clerical duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Greets visitors, provides application, makes copies of information and directs visitor
to the proper staff.
2. Handles incoming calls, give information and transfers call to proper extension.
3. Checks in appointments and contacts staff to let them know they have arrived.
4. Opens, dates and presorts by program all incoming mail.
5. Stamps agency endorsement on all checks received, make a copy, paperclip together
and send to Fiscal.
6. Prepares outgoing mail
7. Distributes all faxes that come in through the Fax Main or through the regular fax
machine.
8. Responsible for the maintenance of the agency copy machine/mail machine.
9. Provides clerical support for the Human Resource Department when needed.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or
ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
EXPERIENCE
One year related experience and/or training; or equivalent combination of education and
experience.
LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability
to write simple correspondence. Ability to effectively present information in one-on-one and
small group situations to customers, clients, and other employees of the organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers,
common fractions, and decimals.
REASONING ABILITY
Intermediate personal computer skills, including electronic mail, routine database activity, work
processing, spreadsheets, graphics, etc.
COMPUTER SKILLS
Basic personal computer skills including electronic mail, word processing and spreadsheet.
PLANNING/ORGANIZATION
Must be able to handle multiple tasks simultaneously.
CERTIFICATES, LICENSES, REGISTRATIONS
Must have valid driver’s license, reliable transportation, and meet Missouri automobile liability
minimum requirements. Must be able to pass background screenings conducted by agency.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to
finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally
required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific
vision abilities required by this job include close vision, color vision, and ability to adjust focus.
Specific physical activities abilities required by this job is sedentary physical activity performing
non-strenuous daily activities of an administrative nature.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The working conditions are well-lighted and/or air-conditioned indoor office setting with
adequate ventilation. The noise level in the work environment is usually moderate.Show more
Title: Administrative Assistant
Company: Brainerd Lakes Area Economic Development Corporation
Location: United States
