Overview
Administrative Assistant Jobs in Missouri at Economic Security Corporation of Southwest Area
Job Description
Job Title: Program Assistant
Division: Head Start/Early Head Start
Reports To: Head Start/Early Head Start Assistant Director
FLSA Status: Non-Exempt
Revision Date: September 1, 2020
Job Classification: Grade 3
SUMMARY
The Program Assistant performs a variety of tasks in the Head Start/Early Head Start program.
The Program Assistant enters numeric, alphabetic, and symbolic data from source documents
into the Head Start/Early Head Start program child tracking software system and runs reports for
the management team. In addition, the Program Assistant works with the component
coordinators, Area Supervisors, center staff and the program directors to purchase needed
supplies and materials, assist with training setup, and assist with other program support for the
Head Start/Early Head Start program.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may
be assigned.
1. Enters a variety of data into computerized record-keeping systems in a timely and
accurate manner.
2. Maintains other databases, spreadsheets, or files as needed by the Head Start and Early
Head Start management team.
3. Distributes in-coming mail for the Head Start and Early Head Start management team.
4. Provides a variety of reports to the Head Start and Early Start management team to track
program progress.
5. Provides office support to the Head Start and Early Head Start Director, Operations &
Management Director, and program coordinators.
6. Manages and monitors Head Start and Early Head Start expenditures for office supplies,
materials, and classroom consumable supplies.
7. Orders office supplies, materials, and classroom consumable supplies when needed based
on comparison shopping, following agency and program purchasing procedures, maintain
records for items purchased. Distributes to Head Start centers and Early Head Start sites.
8. Manages and monitors program forms and source documents for Head Start and Early
Head Start. Orders forms and source documents using comparison shopping. Distributes
to Head Start centers and Early Head Start sites.
9. Maintains participant records in secure filing systems.
10. Assists in computerization of each Head Start and Early Head Start functional area.
11. Assists with training preparation including set up, materials preparation, and clean up.
12. Assists program coordinators and Directors with projects that may take them outside the
office.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Two-Three months.
LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability
to write simple correspondence. Ability to effectively present information in one-on-one and
small group situations to customers, clients, and other employees of the organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers,
common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and
interpret bar graphs.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations
where only limited standardization exists. Ability to interpret a variety of instructions furnished
in written, oral, diagram, or schedule form.
COMPUTER SKILLS
Intermediate personal computer skills, including electronic mail, routine database activity, word
processing, graphics, etc.
PLANNING/ORGANIZATION
Ability to handle multiple tasks simultaneously.
CERTIFICATES, LICENSES, OR REGISTRATIONS
Must have valid driver’s license, reliable transportation, and meet Missouri automobile liability
minimum requirements.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to sit; and talk and
hear. The employee is frequently required to stand; walk; used hands to finger, handle or feel;
and reach with hands and arms. The employee is occasionally required to climb or balance;
stoop, kneel, crouch or crawl; and taste or smell. The employee must occasionally lift and/or
move up to 20 pounds. The employee is expected to perform light physical activity performing
non-strenuous daily activities of an administrative nature. The employee must possess manual
dexterity sufficient to reach/handle items. Specific vision abilities required by this job include
close vision, color vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The working conditions are a well-lit, heated and/or air-conditioned indoor office setting with
adequate ventilation. The noise level in the work environment is usually moderate.Show more
Title: Administrative Assistant
Company: Economic Security Corporation of Southwest Area
Location: Missouri
