Overview
Administrative Assistant Jobs in Angola, IN at Trine University
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POSITION SUMMARY:
The Administrative Assistant for the Clayton County Public Schools (CCPS) Adult Education Program plays a key role in supporting the program’s overall operation by managing administrative tasks, maintaining accurate records, and ensuring the integrity of data systems. This position organizes and updates program databases supports reporting requirements and coordinates communication across departments and with external stakeholders. The ideal candidate will be detail-oriented, highly organized, and capable of working independently in a fast-paced educational environment. This position reports to the Adult Learning Administrator.
KEY RESPONSIBILITIES:
Serves as the first point of contact for the Adult Education Program. Answers phones, greets visitors, schedules appointments, and maintains filing systems. Provides logistical support for meetings, trainings, and special events.
Maintains, updates, and monitors data systems related to student enrollment, attendance, assessments, and program outcomes. Performs data entry, validation, and cleaning to ensure accuracy and compliance with federal, state, and District reporting requirements. Assists with generating monthly, quarterly, and annual reports. Collaborates with data coordinators and administrators to meet deadlines.
Drafts and manages correspondence, including emails, memos, reports, and letters. Takes and distributes meeting minutes. Ensures timely and accurate communication within the department and with District staff.
Processes time and attendance, payroll submissions, purchase orders, and check requests. Monitors supply levels and supports ordering and inventory tracking. Assists with managing work orders and service requests.
All other duties, as assigned and required, in order to perform the above services.
KEY JOB REQUIREMENTS:
High School diploma or GED required. Associate’s degree preferred.
Minimum of two (2) years of experience working in an office setting performing administrative duties.
Makes administrative decisions which affect internal operations of the department as well as the operations of the schools and the District.
Light independent judgment is necessary. Decisions made on an as-needed basis to establish operation of the office.
Requires regular contact with internal and external personnel within department. Verbal, written, and interpersonal skills required.
Applies, recommends and implements technology knowledge (spreadsheets, word processing, and database management) concepts to improve the effectiveness of the Department.
Normal office setting.
Light duty – On most occasions sitting at a desk or table; intermittently sitting, standing, or stooping. Light lifting or carrying; twenty (20) lbs. or less.
NOTE: This is a grade 21, 225 day position that pays for experience up to a Step 4.
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Title: Administrative Assistant
Company: Trine University
Location: Angola, IN
