Overview
Administrative Assistant Jobs in Pasadena, CA at RemX Healthcare
Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energy, attention to detail, and proactive approach will help create an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.
Responsibilities
- Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette.
- Operate multi-line phone systems to handle inquiries efficiently and route calls accurately.
- Maintain organized filing systems, both physical and digital, ensuring easy access to important documents.
- Perform data entry tasks using Microsoft Office and Google Workspace applications with accuracy and speed.
- Support office management activities such as calendar management, scheduling appointments, and coordinating meetings.
- Assist with bookkeeping tasks including basic QuickBooks entries and expense tracking.
- Provide excellent customer service by responding promptly to inquiries and supporting clients or staff as needed.
- Conduct proofreading of documents for accuracy and clarity before distribution.
- Manage office supplies inventory, place orders when necessary, and ensure the workspace remains tidy and functional.
- Support personal assistant tasks or medical/dental receptionist duties if required, including appointment scheduling and patient check-in.
Qualifications
- Proven experience in office administration or clerical roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
- Excellent computer literacy with the ability to learn new software quickly.
- Strong typing skills with high accuracy; familiarity with data entry processes.
- Experience handling multi-line phone systems and providing exceptional customer support.
- Bilingual abilities are a plus for communicating effectively with diverse populations.
- Knowledge of office management procedures, filing systems, and basic bookkeeping (QuickBooks experience preferred).
- Demonstrated time management skills with the ability to prioritize tasks efficiently.
- Previous experience as a receptionist or personal assistant is advantageous, especially in medical or dental settings. Join us in creating a positive, energetic work environment where your organizational talents make a real difference! This paid role offers valuable experience in office operations while supporting a collaborative team dedicated to excellence.
Pay: $21.00 – $23.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
Title: Administrative Assistant
Company: RemX Healthcare
Location: Pasadena, CA
