Overview
Administrative Assistant Jobs in Yonkers at Yonkers Public Schools
Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team and support our daily operations with enthusiasm and professionalism. This vital role involves managing administrative tasks, providing exceptional customer service, and ensuring the smooth functioning of our office environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to handle a variety of responsibilities efficiently. Join us to contribute to a vibrant workplace where your organizational talents will make a meaningful impact!
Duties
- Serve as the front desk ambassador, greeting visitors and managing multi-line phone systems with professionalism and courtesy
- Handle all clerical tasks including data entry, filing, proofreading, and maintaining accurate records using Microsoft Office, Google Workspace, and other office management tools
- Manage calendar appointments, schedule meetings, and coordinate events to optimize team productivity and time management
- Provide exceptional customer support by responding promptly to inquiries via phone, email, or in person while demonstrating excellent phone etiquette
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to ensure accurate financial record-keeping
- Support office management activities such as supply ordering, inventory tracking, and maintaining a clean and organized workspace
- Perform specialized roles such as medical or dental receptionist duties when required, including patient scheduling and insurance verification
Qualifications
- Proven experience in an office environment with strong clerical skills and familiarity with office management procedures
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer literacy skills
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
- Strong typing skills along with attention to detail for proofreading and data entry tasks
- Experience handling multi-line phone systems and demonstrating professional phone etiquette
- Bilingual abilities are highly valued for effective communication with diverse clients and team members
- Previous experience as an administrative assistant, personal assistant, or medical/dental receptionist is preferred but not required
- Knowledge of bookkeeping software such as QuickBooks is a plus; familiarity with calendar management tools is essential
- Demonstrated customer service skills with a friendly demeanor and positive attitude toward supporting colleagues and clients alike
Join us in this engaging role where your organizational expertise will help keep our office running smoothly while delivering outstanding support to our team!
Pay: $25.13 – $30.26 per hour
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Flexible schedule
- Flexible spending account
- Health savings account
- Life insurance
- Paid time off
Work Location: Hybrid remote in Yonkers, NY 10701
Title: Administrative Assistant
Company: Yonkers Public Schools
Location: Yonkers
