Administrative Assistant

POSITION TITLE: Administrative Assistant

JOB LOCATION: Las Vegas, NV – This is an in-office position.

WORK STATUS: Full-Time, Hourly, W-2 Employee

WORKING HOURS: This is an in-office position with the general working hours of 8:30am to 5:00pm, Monday through Friday.

COMPENSATION: $20.00-$25.00 Hourly

POSITION OVERVIEW:

The primary role of this position is to provide administrative and clerical support to the PFC Training, and PFC Group of Companies Corporate Administration Team.

DUTIES & ESSENTIAL FUNCTIONS:

• At the direction of the Director, PFC Training and/or PFC Training Coordinator, perform necessary administrative duties and functions, while supporting HQ teams as required.
• Office Management: Coordinate daily office operations, including managing schedules, organizing meetings, and ensuring efficient office workflows.
• Document Preparation and Management: Prepare, edit, and distribute various documents, reports, student manuals, certificates and presentations, while maintaining accurate records and filing systems.
• Communication and Correspondence: Assist Training Coordinator with handling incoming and outgoing communications, including emails, phone calls, and mail, and act as a liaison between departments and external contacts.
• Data Entry and Database Management: Enter and maintain accurate data in organizational databases, ensuring information is up-to-date and accessible to relevant stakeholders.
• Scheduling and Calendar Management: Manage calendars, schedule appointments, and coordinating with PFC travel for executives and PFC Training team member travel.
• Assist with Academy of Protective Studies administration, maintaining accurate records and filing systems.
• Possess general understanding of Accounting & Finance department data requirements for information sharing and records keeping.
• Assist as needed with daily administrative functions and office tasks.
• Daily email correspondence and phone calls.
• Provide telephone back-up to ensure continuous phone coverage is maintained. Requires prompt and pleasant answering of telephones and taking accurate messages.
• Assist as needed with various administrative duties, including composing correspondence, compiling reports, word processing, spreadsheet creation, and manipulation of reports.
• Manage, organize, and maintain various filing systems.
• Support company vehicle fleet including registration, insurance, and regular maintenance.
• Assist as needed with general clerical tasks (copies, printing, data entry, etc.).
• May be assigned other duties and special projects supporting management and overall operations.
• Liaison between administration and operations for any support needed for current and future operations.

REQUIRED SKILLS & QUALIFICATIONS:

Candidates must meet the following minimum requirements to be considered for this position:

• Education: High School Diploma or GED
• Experience: at least 24 months of experience in office / administrative related role in corporate settings required.
• Able to maintain and keep a private investigator license in the state of Nevada (our company will sponsor)
• Ability to pass a standard background check, drug screening, and possess a valid US passport or driver’s license.

COMPETENCIES:

• Strong analytical thinking and sound decision-making ability
• High level of integrity and commitment to confidentiality
• Strong organizational and time-management skills with the ability to prioritize
• Clear and effective written and verbal communication skills
• Leadership presence with the ability to influence and collaborate across departments
• Process improvement mindset with a focus on efficiency and scalability
• Accountability and ownership of results
• Adaptability in a fast-paced, evolving environment
• Commitment to accuracy and continuous improvement

PHYSICAL DEMANDS/TOOLS/EQUIPMENT:

• Prolonged periods of sitting at a desk while working with LED screens, laptops and other standard office equipment.
• Requires the ability to listen attentively, see clearly and communicate effectively in a variety of settings.
• Ability to climb stairs.

BENEFITS:

• Competitive hourly pay (based on experience, qualifications, and job requirements)
• Medical, Dental, Vision, Disability, and Life Insurance
• 401(k) plan with generous company match
• Company Time Off and Sick leave
• Employee Assistance Program (for unforeseen life events and hardships)
• Opportunities for advancement and career growth