Overview
Administrative Assistant Jobs in Charlotte Metro at Randstad USA
Title: Administrative Assistant
Company: Randstad USA
Location: Charlotte Metro
Administrative Assistant (Contract)
Location: Hybrid – Malvern, PA or Charlotte/Leander
Duration: 6 Months (Possibility for extension or conversion)
Pay Rate: $35.00/hour
Schedule: Monday – Friday (Hours between 8:00 AM – 5:30 PM)
Role Overview
We are seeking a highly organized and proactive Administrative Assistant to support a dynamic team of 2–3 leaders within our Financial Advisor Services division. This is a fast-paced, collaborative environment where you will serve as a critical backbone for daily operations.
The ideal candidate is a problem-solver who can anticipate executive needs, manage complex logistics, and maintain a high level of professionalism while handling sensitive information.
Key Responsibilities
- Complex Calendar Management: Coordinate intricate schedules for multiple principals, managing both internal and external engagements and prioritizing high-volume meeting requests.
- Travel & Expense Coordination: Arrange comprehensive travel itineraries and manage expense reporting (experience with Concur is a plus).
- Communication & Relationship Building: Act as a liaison for clients both inside and outside the firm, ensuring professional and timely communication.
- Project Coordination: Efficiently manage multiple projects and deadlines, ensuring all tasks are tracked to completion.
- Meeting & Event Planning: Assist in the planning, coordination, and execution of team meetings and special events.
- Daily Support: Use Microsoft Office tools (Outlook, OneNote, Copilot, Teams, Excel) to streamline workflows and improve team productivity.
Required Skills & Qualifications
- Experience: 3 to 5 years of experience in an administrative support role, ideally supporting executive-level leadership.
- Technical Proficiency: Advanced skills in the Microsoft Office Suite, specifically Outlook, OneNote, and Teams. Familiarity with AI tools like Copilot is a plus.
- Communication: Exceptional verbal and written communication skills with a high attention to detail.
- Adaptability: Proven ability to support diverse personalities, remain calm under pressure, and pivot quickly as priorities change.
- Problem-Solving: A proactive mindset with the ability to identify and resolve issues before they escalate.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
