Overview
Administrative Assistant Jobs in Altamonte Springs, FL at Ameripride Services Group
Administrative Assistant – Accounts Payable, Accounts Receivable & Collections
Overview:
AmeriPride Services Group is seeking a highly organized Administrative Assistant to support our accounting and administrative functions. This position will handle accounts payable, accounts receivable, and collections, playing a key role in maintaining cash flow, vendor relationships, and accurate financial records. As an energetic and detail-oriented professional, you will be the backbone of our administrative functions, ensuring smooth communication, accurate data management, and a welcoming front desk presence. Your proactive approach and strong organizational skills will help foster a productive and positive work environment.
Responsibilities
- Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette
- Manage Accounts Payable (AP): process vendor invoices, code expenses, and schedule payments
- Handle Accounts Receivable (AR): generate invoices, track billing, and apply customer payments
- Perform Collections: follow up on past-due accounts via phone and email to ensure timely payment
- Reconcile vendor and customer accounts; resolve discrepancies promptly
- Maintain accurate financial records and documentation
- Assist with job costing, progress billing, and lien release tracking (construction experience a plus)
- Coordinate with project managers and leadership on billing status and cash flow
- Provide general administrative and reporting support as needed
- Maintain organized filing systems, including digital files using Google Workspace , Dropbox, and Microsoft Office tools
- Perform data entry and bookkeeping tasks using QuickBooks to support financial recordkeeping and invoicing
- Schedule appointments, manage calendars, and coordinate meetings for staff members or clients
- Provide excellent customer support by addressing inquiries promptly and professionally, both in person and via email or phone
- Assist with office management tasks such as ordering supplies, maintaining equipment, and ensuring a tidy workspace
Qualifications
- Proven office experience with strong clerical skills and familiarity with office management procedures
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) applications
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Strong written and verbal communication skills; bilingual abilities are a plus
- 2+ years of experience in accounts payable, accounts receivable, or bookkeeping
- Strong understanding of billing, invoicing, and collections processes
- Ability to communicate professionally and confidently when handling collections
- High attention to detail and strong organizational skills
- Experience in construction or service industry preferred
What We Offer:
- Competitive pay based on experience
- Growth opportunities within a growing company
- Team-oriented, fast-paced work environment
Join us to be part of a vibrant team where your administrative expertise will make a real difference! We value proactive individuals who thrive in fast-paced environments and are eager to contribute their skills to our organization’s success.
Pay: $18.00 – $25.00 per hour
Benefits:
- Paid time off
Work Location: In person
Title: Administrative Assistant
Company: Ameripride Services Group
Location: Altamonte Springs, FL
